Marketing Operations Virtual Assistant

Role Description

We’re a design/creative company looking for a detail-oriented Marketing Operations Virtual Assistant to support day-to-day marketing admin, onboarding set-ups, and light creative production. You’ll keep our tools, accounts, and marketing workflows organized while collaborating closely with a creative team.

Key Responsibilities

• Set up and manage Google accounts and access for new employees (Google Workspace, shared drives, calendars)
• Maintain marketing operations workflows (intake forms, task routing, folder structures, naming conventions)
• Support campaign administration (scheduling, asset handoffs, approvals, tracking sheets)
• Create or update simple marketing assets using templates (social graphics, basic layouts, resizing)
• Keep marketing files organized across shared drives and project boards
• Assist with vendor/contractor coordination and general business administration tasks
• Document SOPs and keep onboarding/offboarding checklists up to date

Qualifications

• Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies—applications without this experience will not be considered
• Experience in a VA, marketing coordinator, or marketing operations/admin support role
• Strong Google Workspace skills (Drive permissions, Docs/Sheets, Calendar hygiene)
• Working knowledge of basic graphic design and marketing asset preparation
• Highly organized with strong attention to detail and follow-through

Preferred Qualifications

• Experience supporting a creative studio, agency, or design-led brand
• Familiarity with campaign tracking, UTM basics, or simple reporting dashboards
• Basic copy formatting for emails/social posts

Tools & Technology

• Google Workspace
• Slack
• Zoom
• Asana/Trello/ClickUp
• Canva
• Adobe Creative Cloud (basic)
• Meta Business Suite (nice-to-have)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

We connect top talent with vetted employers, competitive pay, and real growth opportunities.