Administrative Assistant

Job Description

Job Description

Benefits:

• IRA
• Paid time off
• Training & development
• Wellness resources
• Employee discounts

Job Summary
Bernhardt House of Violins is looking for a dependable, organized, and versatile Administrative Assistant to work closely with management and provide support in a variety of areas.

This is not a traditional desk-only administrative position. The person in this role will assist with day-to-day administrative needs, school rental meetings, projects, filing and organization, occasional creative and design work, and school deliveries using our company van.

We are looking for someone who enjoys variety, is willing to jump in wherever help is needed, and can be trusted to represent Bernhardt House of Violins professionally both in the store and out in the community.

Responsibilities

• Provide day-to-day administrative assistance and support

• Help organize projects, paperwork, files, and other materials

• Drive the company van for instrument and supply deliveries and pickups at area schools

• Assist with school rental meetings, including preparation, setup, customer assistance, and follow-up

• Prepare instruments, paperwork, supplies, and other materials for school visits and events

• Communicate professionally with teachers, parents, students, customers, and school staff

• Assist with data entry and other computer-based administrative tasks

• Occasionally help create flyers, signs, handouts, catalogs, or other materials using Canva or similar programs

• Assist with special projects, events, and seasonal needs

• Help wherever needed to keep projects organized and moving forward

Qualifications

• Valid driver's license and safe driving record

• Comfortable driving a company van

• Dependable, punctual, and responsible

• Highly organized with good attention to detail

• Able to manage multiple types of tasks

• Friendly and professional

• Comfortable working independently as well as with a team

• Comfortable using computers and learning new programs

• Canva or basic design experience is a plus, but not required

• Able to lift and carry instruments, boxes, and supplies

• Willing to learn and take on new responsibilities

Who We're Looking For

The ideal person for this position doesn't necessarily need experience in every area. We're looking for someone who is reliable, organized, flexible, willing to learn, and genuinely enjoys helping.

Some days may involve mostly administrative work and projects in the store. Other days may include driving to schools, making deliveries, or assisting at a rental meeting. We need someone who is comfortable with that variety and can adapt as our needs change.