Administrative Assistant

Advertised Job Type: Permanent - Full-time regular employment Administrative Assistant FLSA Status: Non-Exempt, Full-Time Reports to: Office Manager Supports: Community Impact initiatives, internal operations, and organization-wide meetings About United Way of Greenville County For over 100 years, we have united the community to help people live better, safer, and more successful lives. While our work has evolved to meet the challenges of the day, our vision remains the same: We believe everyone should have access to the tools and opportunities that empower them to achieve their full potential. Our STAR Values Support: Collaborate with our team and partners to advance shared goals. Trust: Build transparent and respectful relationships that deliver on promises. Act: Show up each day with purpose, innovation, and adaptability. Reflect: Hold ourselves accountable to the community we serve and the future we aim to shape. Where We Serve United Way of Greenville County serves individuals and families throughout Greenville, Greer, Mauldin, Simpsonville, Fountain Inn, and Travelers Rest, as well as surrounding communities like Berea, Judson, Gantt, Sans Souci, and Taylors. Position Summary The Administrative Assistant provides comprehensive administrative and operational support to multiple departments across United Way of Greenville County. This position plays a key role in ensuring smooth internal coordination, well-organized meetings and events, accurate documentation, and effective communication. The Administrative Assistant supports Community Impact initiatives, internal operations, and organization-wide activities through proactive, detail-oriented administrative assistance. Key Responsibilities Administrative and Operational Support Provide administrative support to multiple departments, including scheduling, document preparation, data entry, and coordination of routine administrative tasks. Support the Office Manager with calendar management, meeting logistics, and administrative follow-up as assigned. Maintain organized electronic and physical filing systems in accordance with organizational standards and retention requirements. Assist with expense tracking, purchasing requests, and invoice processing in accordance with internal policies. Meetings and Event Support Coordinate logistics for meetings, trainings, and community events, including room reservations, virtual meeting setup, agendas, materials, catering, and technology needs. Prepare meeting packets, presentations, sign-in sheets, and other materials as requested. Provide on-site or virtual support for events and meetings, including setup, registration, attendance tracking, and breakdown. Assist with post-event follow-up, including thank-you communications, surveys, and documentation. Set up and break down meetings to include moving chairs and tables. Community Impact and Program Support Assist with coordination of community partner meetings, volunteer activities, and outreach events. Maintain accurate contact lists and databases related to community partners, committees, and stakeholders. Communication and Coordination Draft routine correspondence, emails, and internal communications on behalf of leadership as directed. Support interdepartmental communication by sharing timely updates, event details, and administrative information. Coordinate with vendors, community partners, and volunteers regarding logistics and administrative needs. Data, Reporting, and Systems Support Enter and update data in internal systems, spreadsheets, or databases with a high degree of accuracy. Assist with preparation of basic reports, summaries, and dashboards for internal use. Support document version control and ensure materials are current and properly stored. General Office Support Provide front-line administrative coverage as needed, including phone and email support. Assist with onboarding logistics for new staff, interns, or volunteers, such as scheduling, materials preparation, and workspace readiness. Perform other administrative duties as assigned to support the overall mission and operations of United Way of Greenville County. What We’re Looking For Experience, Skills, + Abilities High school diploma or equivalent required; associate degree or coursework in business administration or a related field preferred. Two or more years of administrative experience, preferably in a nonprofit or mission-driven organization. Physical ability to set up and break down meetings to include moving chairs and tables, and ability to carry items up to 40 pounds. Preferred: Bachelor’s degree or equivalent combination of education and experience. Three or more years of experience in volunteer management, event coordination, nonprofit program management, or related fields. Strong relationship-building and customer-service skills; comfortable working with corporate leaders, volunteers, and community partners. Strong organizational skills and attention to detail, with the ability to manage multiple priorities. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook; experience with virtual meeting platforms preferred. Excellent written and verbal communication skills with a polished and professional presence. Ability to maintain confidentiality and handle sensitive information with discretion. Demonstrated ability to work collaboratively across departments and with diverse stakeholders. Excellent project management skills with the ability to manage multiple events and priorities simultaneously. Experience with volunteer management software and CRM systems preferred. Ability to work occasionally nights and weekends for special events. Flexible and adaptable, with the ability to respond to changing priorities and think strategically when navigating challenges. Strong problem‑solving skills, with the ability to anticipate needs, identify solutions, and maintain a solutions‑focused mindset. Demonstrates professionalism, sound judgment, and a consistently polished demeanor. Commitment to diversity, equity, inclusion, and belonging. Listen to understand and speak to be understood. Obsess over the details, but don’t be a perfectionist. Challenge assumptions without being rude or disrespectful. Know when enough is enough. Think big and be creative. Be thoughtful and kind. United Way of Greenville County offers competitive compensation based on prior experience and qualifications as well as comprehensive benefits in order to best support our people. Benefits we offer include health, dental and vision insurance where United Way of Greenville County pays generously towards the cost of these benefits for employees and their families. United Way of Greenville County is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit, and business need. #J-18808-Ljbffr United Way of Greenville