Office Coordinator

Our hospitality-driven real estate brand is growing, and we are seeking hard-working and passionate top talent to grow their careers with us! If you are interested in being a pioneer with AVE as we continue to expand our portfolio of luxury flexible-stay apartment communities nationwide, apply today for an opportunity to join our award-winning team. For four consecutive years, AVE has been ranked in our tier as #1 Apartment Operator in the country, based on resident survey scores through the Kingsley Survey program!

Korman Communities, the parent company of the AVE brand, is seeking an Office Coordinator for their home office located in Plymouth Meeting, PA.

The Office Coordinator will hold a wide variety of responsibilities with the goal of ensuring the overall smooth operations of the home office as well as providing the highest level of support to our entire home office team including our c-level executives and other senior leaders. Most importantly, they must project a professional, positive, and enthusiastic demeanor at all times in an extremely fast-paced environment. This role requires the ability to proactively anticipate needs and operate with a sense of urgency in order to be successful. The ideal candidate is eager to learn our business from the ground up, be exposed to all our departments, and has a desire for a long-term career with our company.

This position is based 100% onsite at our Plymouth Meeting office, Monday through Friday 8:00am to 5:00pm.

Responsibilities include but are not limited to:

Provide the highest level of administrative support to all departments in the office including executive leadership, IT, HR, Accounting, Legal, etc.

Assist our c-level executives and other senior leaders with calendar management, travel coordination, meal reservations, etc. as requested

Act as a liaison between the home office and our onsite leadership team members

Generate advanced level reporting

Send office-wide communications regarding events, emergencies, etc.

Schedule and coordinate meetings taking place at the home office and manage the conference room bookings accordingly

Handle printing, scanning, email correspondence and follow-up as requested

Manage the lobby front desk, including warmly welcoming all visitors with the highest level of professionalism and service orientation

Answer phones and direct all calls and messages to the appropriate department

Ensure the lobby, conference rooms, storage, printing, and kitchen areas are tidy and fully stocked at all times

Manage closet inventory and ensure closet space stays organized

Troubleshoot issues with office equipment (coffee machine, water filters, appliances, etc.) and ensure they function properly on a daily basis

Communicate effectively with and act as primary point of contact for all vendors

Order all office and kitchen supplies

Order branded print materials such as brochures, flyers, etc. and maintain inventory

Place catering orders for office-wide events

Accept, ship, and distribute packages

Maintain and update the office directory

Complete a wide variety of tasks and projects based on business needs

Requirements:

Minimum of 1 to 2 years administrative support, executive assistant, office management, and/or front desk experience required

Minimum of 1+ years of real estate and/or hospitality experience strongly preferred

Advanced knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook

Exceptional verbal and written communications skills

Strong time management skills and the ability to juggle multiple priorities simultaneously

Ability to take initiative and approach daily functions in a proactive, professional, and positive manner

High level of adaptability and flexibility

Compensation:

$55,000-$65,000/year

Individual compensation decisions will vary as the annual base compensation range provided is approximate and determined by a variety of factors including but not limited to experience, qualifications, education, and geographic location. All applicants who meet the general job requirements as outlined in the description are encouraged to apply.

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The Perks

Fun, positive, and collaborative work environment

Robust training program and ongoing professional development opportunities

Comprehensive benefits package including: PTO, medical, vision, dental, and 401k (permanent full-time roles only)

Enjoy a special day to celebrate in your birthday month each year with paid Birthday Time Off (permanent part-time and full-time roles only)

Opportunities to give back including: participation in AVE's regular drives and fundraisers in addition to paid Volunteer Time Off each year to volunteer with your non-profit organization of choice (permanent part-time and full-time roles only)

Complimentary furnished apartment stays at any AVE location nationwide for personal travel (permanent part-time and full-time roles only)

A career home! Tons of potential for long-term career advancement within a rapidly expanding organization

About AVE

AVE is a brand of Korman Communities, a fifth-generation, family-owned-and-operated real estate company on a mission to create raving residents! Our first-class residential communities offer flexible living solutions - fully furnished apartments for month-to-month stays and contemporary unfurnished apartments for longer lease terms.

Our communities are designed to deliver unparalleled carefree living. We have professional, friendly teams on site to provide exceptional service, complimentary, on-demand, business and resort amenities for convenience, and fun resident events to create a sense of community.

While we own and operate a growing portfolio of best-in-class residential communities nationwide, our most important asset has always been our passionate, dedicated team members. We have a lot of longevity within our team because we commit to team members who embrace our values and promote our reputation for excellence. Many decades ago, we committed ourselves to a value system called QUEST which stands for Quality, Uniqueness, Excellence, Service, and Teamwork. The "S" representing "service," has been the driving force behind everything we do: service to our team members, service to our residents, service to our clients, and service to our communities.

Visit us online at careers.

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When you apply to a job on this site, the personal data contained in your application will be collected by Korman Communities.

Your personal data will be processed for the purposes of managing Korman Communities recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under CCPA 1798.145, pursuant to CPRA section 31 as necessary for the purposes of the legitimate interests pursued by Korman Communities, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Korman Communities to help manage its recruitment and hiring process on Korman Communities behalf. You can obtain a copy of the standard contractual clauses by contacting us at .

Your personal data will be retained by Korman Communities as long as Korman Communities determines it is necessary to evaluate your application for employment. Under the CCPA/CPRA, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted by contacting us at .