Payroll Tax Specialist
Stellar IT Solutions
We're looking for an experienced payroll professional to own US payroll tax and compliance. You will be our go-to payroll tax expert: processing quarter and year-end reporting using ADP Smart Compliance, Topia and Workday Payroll, across 43 states.
What You'll Own
US payroll operations
- Serve as back-up support for end-to-end bi-weekly, multi-state payroll processing for exempt and non-exempt employees (1,200 ee’s) in Workday with a focus on payroll tax.
- Own post payroll reconciliations and audits, resolving variances before funds are released.
- Assist with processing all components: base pay, overtime, commissions and bonuses, leave, off-cycle and final pay in line with state-specific pay timing rules
Tax and compliance
- Own payroll tax compliance: multi-state withholding including work-location tracking and tax allocation in Topia. You will have oversight responsibilities for ADP tax filings, agency notices and quarter and year-end W-2 process. Knowledge of Topia is a plus.
- Monitor federal, state and local wage-and-hour and payroll tax changes (including California, New York, New Jersey, Connecticut, Massachusetts and Washington), confirm they're reflected correctly in ADP, and update internal processes accordingly
- Maintain payroll records, controls and documentation, and act as the primary payroll contact for tax and financial audits.
- Deliver payroll reporting, worker compensation analysis and funding for Finance
- Lead the analysis and remediation for payroll compliance notices.
- Provide second-level review for our Canada payroll process on ADP Workforce Now; working with our ADP vendor contact.
- Serve as the trusted point of contact for employees, HR and Finance on payroll tax inquiries.
What You Bring
- 8+ years of US multi-state payroll experience, including full ownership of the payroll cycle
- Expert-level skills with ADP Smart Compliance. Knowledge of Workday US payroll configuration and process experience required.
- Deep knowledge of federal and multi-state wage-and-hour and payroll tax rules.
- A proven track record of owning payroll end to end, including diagnosing issues, identifying root causes and recommending solutions
- Highly organized, with critical thinking to troubleshoot payroll and tax process issues.
- Advanced Excel skills and comfort moving large data sets between systems
- Sound judgment and discretion with confidential information
- Clear, confident communication with employees and senior leaders alike
Vacancy posted 11 hours ago
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