Payroll Specialist

Roeslein & Associates

Roeslein & Associates is a global leader in engineering, manufacturing, and construction services, specializing in modular, pre-fabricated solutions for the energy, beverage, and industrial sectors. With a focus on safety, innovation, and sustainability, Roeslein delivers turnkey project execution from concept to commissioning. Our team is driven by a commitment to quality and client success, operating across North America, South America, Europe, and Asia.

Why Join Roeslein?

At Roeslein, you're not just taking a job – you're becoming an employee owner. As part of an employee-owned ESOP organization, you share the success you help create while building a long-term career with a company that invests in its people.

A Values Driven, People-First Culture

We live by a simple but powerful ethos: Remain Humble. Stay Hungry. Be Happy. That means:

• Working hard and continuously improving
• Treating people with respect and integrity
• Prioritizing safety and quality in everything we do
• Enjoying the work we do – together

Competitive Pay & Comprehensive Benefits

We offer a rewards package designed to support your whole life - at work and at home:

• Employee Stock Ownership Plan (ESOP) and 401(k)
• Medical, dental, vision, and life insurance
• Paid vacation, holidays, and sick leave
• Paid parental leave
• Education and tuition reimbursement
• Bonus opportunities based on company and individual performance

Growth, Development & Career Paths

We believe careers should grow, not stall. Whether you're early in your career or bring years of experience, we support your development through:

• Mentorship from experienced professionals
• Ongoing technical, safety, and leadership training
• Clear pathways for advancement across teams and disciplines
• Tuition and education reimbursement

Position Summary

The Payroll Specialist is responsible for accurately processing full-cycle, biweekly payroll for employees across multiple Roeslein entities. This position works closely with Accounting and Human Resources to manage payroll changes, timecards, deductions, garnishments, prevailing wage requirements, reconciliations, tax filings, and year-end reporting. The Payroll Specialist also supports general ledger activities, payroll audits, and employee inquiries while maintaining confidentiality and compliance with applicable payroll requirements.

Responsibilities

• Process full-cycle, biweekly payroll for exempt and non-exempt employees, including off-cycle payments, retroactive adjustments, and manual corrections.
• Process employee payroll changes, including new hires, terminations, wage increases, and final pay calculations.
• Calculate and prepare required filings and documentation to meet prevailing wage requirements.
• Process wage garnishments, levies, and other court-ordered deductions accurately and timely.
• Manage the timecard process, including reviewing time entries and processing necessary adjustments.
• Review payroll changes and compensation adjustments for accuracy prior to processing.
• Ensure benefits, insurance premiums, leave deductions, and other payroll deductions are accurately processed.
• Research and resolve payroll discrepancies and respond to employee questions regarding pay, deductions, and payroll-related matters.
• Coordinate payroll corrections with Human Resources, Accounting, management, and other appropriate personnel.
• Maintain the confidentiality of employee and payroll information.
• Prepare and ensure accurate posting of payroll journal entries to the general ledger.
• Support internal and external payroll audits, including preparing requested reports and documentation.
• Assist with responses to payroll-related inquiries from federal, state, and local agencies, as applicable.
• Ensure quarterly payroll tax returns and year-end Forms W-2 prepared by third-party providers are completed and filed timely.
• Complete employment and wage verifications as requested.
• Build and maintain effective working relationships with employees across all company locations.

Other Duties and Responsibilities:

• Promote a positive working environment to achieve the organization's goals.
• Perform other duties as assigned.
• Conduct activities in a safe and healthy manner and work in accordance with established safety and company requirements.

Qualifications

• High school diploma, GED, or equivalent required.
• At least one year of payroll processing experience preferred.
• Experience with UKG Ready, Oracle, or a similar payroll or HRIS system preferred.
• Payroll training or previous experience in a payroll processing environment preferred.
• Working knowledge of payroll practices, payroll deductions, garnishments, timekeeping, and recordkeeping.
• Experience with prevailing wage and certified payroll requirements preferred.
• Proficiency in Microsoft Excel, including the ability to create pivot tables and VLOOKUPs.
• Strong attention to detail and commitment to accuracy.
• Strong analytical and problem-solving skills.
• Ability to manage recurring deadlines, prioritize responsibilities, and follow established processes.
• Ability to maintain confidentiality and appropriately handle sensitive employee and payroll information.
• Strong organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to learn new systems, processes, and procedures.
• Proficiency with Microsoft Windows-based programs and standard office applications.
• Ability to effectively interact and build professional working relationships with employees, managers, vendors, and other business contacts.
• Ability to adapt to changing priorities and business needs.
• Must conduct business in accordance with Roeslein & Associates' core values and established company policies and procedures.

Build a Career with Ownership and Purpose

If you are looking for meaningful work, strong values, and a company that genuinely invests in your future, Roeslein is a place you can grow - professionally and personally.

We are an Equal Opportunity Employer. The job description does not necessarily contain all the actual or essential duties of this position. All job offers are contingent upon passing a drug screen and criminal background check.