Payroll Specialist

Payroll Specialist

Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. This role will support Cedarhurst Senior Living, along with its sister companies under The Dover Companies umbrella.

Why Work for Cedarhurst:

• Passionate, trustworthy, empathetic, positive, respectful, and approachable team members make a meaningful difference every day.
• Invest in comprehensive training and opportunities for personal and professional growth.
• Competitive benefits package including medical insurance, life insurance, long-term disability coverage, and a 401(k) plan with company match.
• Work that makes a difference in the lives of our residents and community.
• On-site gym with brand-new equipment.
• Personal trainer offering daily group classes, stretching sessions, and one-on-one training.
• Catered lunches twice a week, prepared by our on-site chef.
• Monthly team events and more.

Position Summary:

The Payroll Specialist, reporting directly to the Payroll Manager, is tasked with overseeing employee compensation records, verifying the accuracy of timesheets, and ensuring timely payment processing for diverse job classifications across various states. This role also serves as a primary point of contact for employee inquiries related to payroll, delivering high-quality service and communication.

Essential Duties:

• Handle bi-weekly payrolls for exempt and non-exempt staff.
• Ensure accurate timesheets and apply needed adjustments following company protocol.
• Verify worked hours, PTO, and overtime.
• Support HR by gathering and coding time records.
• Analyze and resolve discrepancies.
• Be the first point of contact for employee payroll questions.
• Collaborate to improve processes and workflows.
• Process wage attachments (child support, garnishments, etc.).
• Liaise between employees, supervisors, and teams, providing clear communication and strong customer service.
• Provide backup for payroll colleagues.
• Maintain deduction records and reconcile payables.
• Assist with payroll-related general ledger reconciliations.
• Prepare necessary reports.
• Manage multiple tasks and meet deadlines with strong organization.
• Demonstrate attention to detail.
• Partner with the other HR teams, accounting teams to improve workflows, and resolve discrepancies.
• Use discretion and maintain confidentiality.
• Other duties as assigned.

Qualifications, Education and/or Experience:

• Associates degree with minimum of two (2) years of payroll experience is required.
• Ability to handle sensitive and confidential information with the utmost professionalism.
• Proficiency in HR software is required. Experience with Paylocity is a plus.
• Proficiency in Microsoft Suite is required.
• Experience in senior living, construction, home health, hospice, and/or pharmacy is a plus.
• Knowledge of multi-state pay, Missouri required.

Working Conditions:

• This position may involve a range of physical activities, including those outlined in the Essential Duties, but is not limited to them. This position may need to walk or stand for extended periods, especially when conducting punch list inspections or walkthroughs.
• This position may need to lift to fifteen (15) pounds.
• This position may need to move through areas of the corporate office or other worksites of the organization.
• Excellent interpersonal and communication skills with the ability to build relationships at all levels of the organization is required of this role.
• The individual in this position is responsible for maintaining a safe work environment by actively preventing accidents, preserving equipment, and promoting safe working practices.
• This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.
• This position is required to work onsite at the St. Louis Dover Companies headquarters.
• This role is not anticipated to travel.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.