FINANCE TECHNICIAN 2/PAYROLL TECHNICIAN

Finance Technician Payroll & Human Resources Support

The Finance Technician Payroll & Human Resources Support is a key administrative and technical position responsible for ensuring accurate, timely, and compliant payroll processing for City employees while providing essential administrative support to the Human Resources function. This role serves as a bridge between Finance and Human Resources, supporting employee lifecycle transactions, payroll compliance, and confidential recordkeeping in accordance with City policies and federal and state regulations.

Essential Job Functions

Payroll Processing

• Process and administer bi-weekly payroll for all City employees, ensuring accurate time entry, deductions, withholdings, and pay calculations.
• Verify timekeeping data, coordinate approvals with department supervisors, and resolve discrepancies prior to payroll submission.
• Maintain payroll records and supporting documentation in compliance with retention requirements.
• Coordinate payroll changes related to new hires, promotions, separations, benefits elections, and leave balances in collaboration with Human Resources.
• Ensure payroll processing complies with City Personnel Rules, collective bargaining agreements (if applicable), and applicable federal and state laws.
• Act as back up to the Human Resources Specialist

Human Resources Administrative Support

• Provide administrative support for HR functions including onboarding, employee status changes, benefits administration coordination, and personnel file maintenance.
• Enter and update employee data in HR/payroll systems with a high degree of accuracy and confidentiality.
• Assist with routine HR reporting, audits, and documentation requests.
• Support HR calendar functions such as open enrollment, performance review cycles, and required employee acknowledgements.

Coordination, Compliance, and Controls

• Serve as a liaison between Finance, Human Resources, and departments to ensure payroll and HR transactions are processed accurately and timely.
• Support internal controls by maintaining segregation of duties between payroll processing, approvals, and releases.
• Assist with payroll and HR-related audits by preparing reports, documentation, and reconciliation support.
• Participate in payroll system updates, testing, and process improvements to enhance efficiency and compliance.

Minimum Qualifications, Licenses, Certifications

• High school diploma or GED required; associate degree in accounting, finance, human resources, or a related field preferred.
• Finance Technician I: Minimum of 2 years of experience in payroll, accounting support, or HR administration.

Knowledge, Skills, Abilities, Physical and Environmental Conditions

Knowledge, Skills, and Abilities

• Working knowledge of payroll processing, wage and hour laws, and basic HR administration principles.
• Payroll processing in NEOGOV preferred but not required
• Strong attention to detail with the ability to manage confidential and sensitive information.
• Proficiency with financial and HR/payroll systems and Microsoft Office applications, including Excel.
• Effective communication skills for interacting with employees, supervisors, and leadership.
• Ability to prioritize deadlines and manage recurring payroll cycles.

Physical Requirements

• Sedentary work with occasional lifting of up to 10 pounds.
• Requires visual acuity for reviewing data and operating computer systems.
• Ability to communicate effectively in a typical office environment

Benefits*

• 12 Paid Holidays
• Group Health: 100% Employer paid Employee Health Insurance, and 40% Employer paid Dependent Health Insurance. PPO and HSA plans.
• Group Dental: 100% Employer paid Employee Dental Insurance Plan Option
• Group Vision Insurance
• Flexible Spending Account
• Health Savings Account
• A 10% 401(a) Employer Retirement Contribution (no employee contribution necessary).
• 457 Retirement Plan (Mission Square or Nationwide) Deferred Compensation Plan
• 100% Employer paid Life Insurance and Accidental Death & Dismemberment - 1x annual salary
• Short-term Disability Insurance (MAPS employees), Sick Time (CWA employees) or Catastrophic Illness Leave (IAFF employees)
• Group Dental Insurance
• Group Vision Insurance
• Flexible Spending Accounts
• Health Savings Accounts
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Tuition Reimbursement (after one year of service)
• Voluntary Ancillary Benefits
• Discounted Children's Break Programs
• Free Beach Parking Pass
• 24/7 Access to Recreation Center Fitness Room