Bookkeeper

Job Description

Job Description

Cadet Property & Association Management, LLC (South Florida)

Cadet Property & Association Management is an owner-led property and association management firm serving Broward, Miami-Dade, and Palm Beach counties. We operate with Clarity, Control, and Accountability —with transparent reporting, documented processes, and strong follow-through.

Job Type

• Part-time

Schedule

• Monday / Wednesday / Friday
• 9:00 AM – 2:00 PM

Pay

• $22/hour

Position Overview

We are seeking a dependable, detail-oriented Bookkeeper to support the financial operations of our managed communities (condominiums/HOAs) and property management activities. This role focuses on accurate data entry, reconciliations, clean documentation, and supporting timely monthly reporting.

We are a small, growing company , and we’re looking for someone who is dedicated, motivated, and excited to grow with us —someone who understands and aligns with our mission of delivering owner-led service with clear communication, strong accountability, and organized financial practices.

Key Responsibilities

Bookkeeping & Reconciliations

• Perform weekly bank and credit card reconciliations
• Record deposits, vendor invoices, and other transactions with accurate coding
• Maintain clean general ledger activity and supporting backup documentation
• Identify discrepancies, research issues, and communicate questions promptly

Accounts Payable (A/P) Support

• Organize and track vendor invoices for completeness and approvals
• Assist with payment tracking and maintaining vendor files (W-9s, COIs, contracts as applicable)
• Ensure invoices are matched to supporting documentation and properly filed

Accounts Receivable (A/R) Support

• Track incoming payments and assist with posting receipts
• Support delinquency/collections workflows (30/60/90-day tracking and documentation)
• Maintain clear notes and records for follow-up items

Monthly Reporting & Close Support

• Assist with month-end close tasks and preparation of monthly financial packages
• Help compile reports and schedules as needed for management/board reporting
• Maintain organized digital files so records are audit-ready and easy to retrieve

Communication & Process Adherence

• Work closely with the management team to resolve coding questions, missing documentation, and exceptions
• Follow documented checklists and timelines to ensure consistency and accuracy
• Handle confidential financial information with discretion and professionalism

Qualifications

• 2+ years of bookkeeping experience (property management/HOA experience is a plus)
• Strong reconciliation skills and high attention to detail
• Comfortable working with confidential financial data
• Reliable, responsive, and able to meet recurring weekly/monthly deadlines
• Proficiency with Excel and organized digital file management

Preferred Qualifications

• Experience with Xero (or similar accounting software)
• Familiarity with HOA/Condo financial reporting expectations
• Experience supporting multiple entities/associations simultaneously

Work Style We’re Looking For

• Dedicated and motivated; takes ownership of work and follows through
• Mission-aligned: understands the importance of accuracy, transparency, and accountability
• Organized and consistent (follows processes/checklists)
• Clear communicator (flags issues early and asks smart questions)