Executive Assistant II

Executive Assistant II provides comprehensive administrative support to business unit executives at a pharmaceutical company. The role manages calendars, travel, confidential correspondence, meeting logistics, and process improvements while ensuring smooth daily operations.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and expense report processing
• Screen and route complex confidential correspondence; draft communications and reports
• Coordinate conference and event logistics including venue selection and registration
• Prepare information and materials for executive meetings and discussions
• Process vendor purchase orders and invoices with accounting and purchasing departments

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Minimum 7 years clerical and administrative experience including logistics and information management
• High-level experience supporting executives in fast-paced environments
• Expert proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Typing speed of 85+ words per minute with superior attention to detail
• Strong project management and organizational skills for confidential, time-sensitive tasks
• Excellent written and verbal communication skills across all organizational levels

Compensation: $98,000 - $140,000 base annually