Legal Assistant / Secretary

Job Title : Legal Assistant/Secretary Job Location : Tampa, FL Salary : $75k base salary plus bonuses and room for growth/advancement. HRforGrowth® is engaged as the talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions — including final selection, offer terms, compensation, and conditions of employment — are made solely by the hiring organization. About The Firm We are an AV Preeminent-rated Florida Defense Firm handles litigation and appeals in all Florida state and federal courts. With over 35 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results. We are currently seeking a Legal Assistant with 3 years of prior Insurance Defense experience in the areas of medical malpractice and healthcare defense. Primary Responsibilities Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedule appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate’s team of attorneys. Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content. Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensure compliance with client billing guidelines. Handle incoming invoices from vendors, experts, and other third parties for services rendered to the firm on behalf of our clients. Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and prepare files for closure. Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members. Assist with the organization of client materials and attorney work product. Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submissions to opposing counsel. Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients. Efficiently and thoroughly understand how to use all necessary Firm software. Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc. Skills & Abilities Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Communication: Possess excellent verbal and written communication skills. Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments. Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Professionalism: Tactfully approach others; treat others with respect; react well under pressure. Teamwork: Contribute to building a positive team spirit; support everyone’s efforts to succeed. Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer. Minimum Qualifications High school diploma from an accredited institution. Benefits Minimum of 5 years of experience required. Medical, dental, and vision benefits Paid time off Paid holidays 401(k) and profit sharing Life insurance Short-term-term disability Critical care. Accident and hospital indemnity insurance Life insurance for dependents Monthly employee appreciation events. Equal Employment Opportunity In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic. HRforGrowth endeavors to advise the hiring organization to comply with all applicable federal, state, and local equal employment opportunity laws — including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) — in its hiring decisions, terms of employment, and workplace practices. #J-18808-Ljbffr