House Manager & Family Assistant

House Manager & Family Assistant Location: Laguna Niguel, CA 92677 Employment Type: Part-time | 20-25 hours per week Schedule: Monday - Friday flexible between the hours of 9am-3pm Compensation: $35-$42/hour Start Date: ASAP Requirements Maintain a smoke-free and fragrance-free environment Vaccinations general (Covid & Flu preferred) CPR and First Aid preferred Reliable transportation Must be authorized to work in the United States About Our Family We are a dynamic, close-knit family of four based in Laguna Niguel with one cat and a full, structured daily rhythm. Our household runs on intention — there are systems for everything, and everything has a place. One parent manages the home full-time, including homeschooling one child and coordinating care and shuttles for the other, while the other parent travels frequently for work. We have regular support in place (a weekly cleaning team and a meal prep chef on Monday mornings), but the day-to-day management of the household has grown beyond what one person can realistically handle alone. Our family keeps a full schedule, but we prioritize staying active and connected. In our downtime, we focus on travel, outdoor adventures like hiking, dining out, and gathering with friends. This is a home that values calm, order, and efficiency. We are thoughtful about our environment — including what we eat, what products we use, and the kind of energy we invite into our space. The afternoons belong to the kids and their activities, and the evenings are protected, quiet family time. We are looking for someone who understands that the goal is to make this home run seamlessly in the background, without adding to the mental load. Who You Are & What We're Looking For The ideal candidate is the kind of person who walks into a space, reads the room, and gets to work. Once up and running, they require minimal management and take genuine pride in maintaining order and anticipating needs before they become problems. They bring a calm, grounded presence — upbeat without being loud, engaged without being overwhelming. They understand that working in a private home requires respecting boundaries, adjusting energy to the environment, and treating the family's space and routines with care. They are highly organized, detail-oriented, and comfortable learning established systems. During onboarding, they ask clarifying questions rather than guessing; once accustomed to the role, they take full ownership and run with it. They receive feedback constructively and integrate it seamlessly. Self-directed and reliable, they take their role as a professional seriously, working independently while knowing when to check in. Discretion, healthy boundaries, and a proactive mindset are non-negotiable. Above all, you're accountable, receptive to feedback, and genuinely invested in being a trusted member of this family's support system. Key Qualities Highly self-motivated with a strong sense of ownership and accountability Systems-Minded & Highly Organized: A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly. Proactive and resourceful; anticipates needs and solves problems independently Excellent communicator who is professional, direct, and responsive Calm, steady, and a resourceful problem solver Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion Key Responsibilities: Family Support School drop-offs and pick-ups as needed Back-up childcare when needed Prep backpacks, and snacks Be familiar with the children's weekly activity schedules to support smooth daily transitions Household Organization & Maintenance Learn and maintain established household organization systems throughout the home, including cupboards, closets, craft areas, and common spaces Daily resets: dishes, surfaces, light tidying, vacuuming high-traffic areas, making beds Prepare the home for weekly cleaners and create punch lists for targeted tasks (refrigerator, oven, baseboards, etc.) to ensure completion Seasonal clothing, décor, and bedding swaps Coordinate donation drop-offs Assist with event, holiday, and guest preparation Help with packing for family travel; unpack and process laundry upon return Indoor plant watering (once per week) Replace batteries, light bulbs, and smoke detector batteries as needed Bring trash cans in and out on collection days Handle incoming mail and packages; break down and recycle boxes Inventory & Errands Maintain and restock pantry, refrigerator, and household supplies Manage running shopping lists and place household orders (Amazon, Costco, Target) Process Amazon returns and handle post office runs Put away dry cleaning Assist with gift shopping as needed Meal Support Prep healthy snacks for children (cut fruit, vegetables, etc.) Prepare school lunches Ingredient prep on Thursdays or Fridays to support weekend cooking Grocery runs to local stores for supplemental items or missed ingredients and put away groceries Kitchen clean-up and maintenance throughout the week Laundry & Linens Wash, fold, and organize household laundry Minimal ironing or steaming as needed Linen rotation: put out fresh sheets for cleaners to swap, rotate towels 1-2 times per week Maintain tidy and well-stocked laundry areas Vehicle Upkeep Coordinate family vehicle drop-offs at the service center for routine maintenance as needed Deep Cleaning & Special Projects Occasional pantry and refrigerator purging Garage and entryway refreshes Clean humidifiers and air purifiers; replace filters regularly Outdoor upkeep: knock down cobwebs, wipe down patio furniture, clean the BBQ area, hose off and dry outdoor cushions Manage outdoor spaces between scheduled vendor visits Pet Care Schedule and transport the family cat to routine vet appointments (nail trimmings every six weeks); coordinate pet-related logistics Change litter box daily Maintain pet supplies (keep litter in stock) Vendor & Property Oversight Research and coordinate contractor quotes for ad hoc repairs Schedule and oversee recurring vendor visits: HVAC (twice yearly), tree trimming (annually), window washing (every six months, including holiday light installation and removal) Oversee landscapers and other contractors as needed Administrative & Personal Assistant Support Research and book travel logistics, tickets, and tours for family trips Schedule medical and other appointments for children General household administrative tasks as needed #J-18808-Ljbffr Sage Haus LLC.