Administrative Assistant

Administrative Assistant /Digital Marketing CoordinatoriQuasar LLC is hiring for an Administrative Assistant position that includes digital marketing coordination. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching the 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity. One of our clients in Dana Point, CA, needs an Administrative Assistant for a contract position.Position: Administrative Assistant /Digital Marketing CoordinatorVisa Status: US CitizenLocation: Hybrid (required to be in-office in Dana Point, CA (2-times per month))Employment Type: Full-time (job is 50% administrative/50% marketing coordination)Responsibilities and Duties:The Administrative Assistant supports day-to-day business operations. This can be anything from helping schedule meetings, scanning and organizing documents, data analysis, basic finance tasks, process coordination, reporting, and cross-functional support across a small team. This role serves as a liaison between leadership and operational teams, helping ensure workflows run smoothly, information is accurate, and organizational goals are tracked and supported. It also includes posting to social media, writing basic copy for that purpose, light video editing and the regular pulling of analytics for both social sites and the website. This role requires strong attention to detail, clear communication, and the ability to manage multiple priorities in a fast-paced environment.Coordination & CommunicationsSupport daily operational workflows across multiple departments (operations, accounting, leadership, marketing, etc.) to ensure operational continuityAct as a liaison between team members and leadership to ensure information flows accurately and efficientlyManage and track competing priorities, deadlines, and action itemsAssist leadership with administrative, operational, and planning-related tasksDocument internal processes, procedures, and technical instructions for repeatable useMonthly scanning, filing, and organizing of documentsWeekly social posts Linkedin/YouTube that require basic copy writing skillsUpdates to website as requiredSort, organize, and manage internal and external correspondence as neededData Analysis & ReportingAnalyze operational, website, or performance metrics and summarize findings for stakeholders – Wordpress, Google Analytics, Constant Contact, YouTube, LinkedinCreate and maintain dashboards, reports, to support company goals and decision-makingAssist with ad hoc data analysis to support business questions and operational improvementsTechnology & Process ImprovementCollaborate with team members on improving workflows and internal systemsAssist in the development or maintenance of internal tools (e.g., task management systems, automation tools)Required QualificationsBachelor’s degree or equivalent practical experienceStrong organizational skills and attention to detailAbility to manage multiple tasks and priorities simultaneouslyStrong written and verbal communication skillsComfort working in structured, process-driven environmentsAbility to handle sensitive or confidential information with discretionProficiency in Microsoft Office (Excel, Word, PowerPoint)Ability to be in-office (located in Dana Point, CA) 2- times per monthPreferred QualificationsBackground in operations or business support rolesExperience with Quickbooks, Unanet, Wordpress, Linkedin, YouTubeFamiliarity with video editing software & Canva or other graphics toolExperience with Microsoft 365 AdministrationExperience with data analysis or business analyticsExperience documenting processes or instructionsSkills & CompetenciesAbility to write copy for marketing purposes and reports as neededAnalytical thinking and problem-solvingAttention to accuracy and consistencyAbility to work independently and collaborativelyProfessional judgment and discretionAdaptability in a fast-paced environmentClear prioritization and follow-throughiQuasar LLC. offers a comprehensive benefits program including various options in these plans:Competitive salariesVacation/sick leavePaid time offNationally recognized insurance providers with online benefits servicesIf you are interested in this position, please send a copy of your latest resume at View email address on click.appcast.io with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!An Equal Opportunity EmployeriQuasar LLC. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital/parental /veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, other non-merit factors, or any other applicable characteristics protected by law.