Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a utilities and infrastructure organization in Indianapolis, Indiana on a Contract to hire basis. This position supports day-to-day payables activity in a busy environment and is ideal for someone who can manage invoice processing with accuracy and consistency. The role will play a key part in validating purchasing documentation, coordinating with vendors and internal partners, and helping maintain timely financial operations.

Responsibilities:

• Review purchase orders, receiving records, and invoices to confirm accurate three-way matching before payment is approved.

• Process a high volume of invoices efficiently while ensuring proper account coding and data accuracy.

• Research billing inconsistencies and work with suppliers and internal departments to resolve outstanding issues.

• Maintain vendor master data, including updates to existing records and support for onboarding new suppliers.

• Prepare and execute weekly payment activity, including check runs and ACH transactions.

• Reconcile accounts payable subledger balances against the general ledger and investigate variances.

• Respond promptly to vendor questions regarding payment status, invoice details, and account information.

• Assist with month-end accounting activities related to payables, including reporting and closing support.

• At least 2 years of hands-on accounts payable experience.
• Demonstrated success performing three-way matching in an invoice processing environment.
• Strong attention to detail with a high level of accuracy in financial transactions.
• Ability to manage competing priorities in a fast-paced, high-volume setting.
• Proficiency with Excel and accounting or ERP systems.
• Solid communication skills with the ability to work effectively across teams and with external vendors.
• Experience with invoice coding, check runs, and ACH payment processing.