Administrative Clerk - 189

Job Title: Administrative Clerk – Wage/Hour Status: Nonexempt Reports to: Campus Principal. Pay Grade: Clerical Pay Grade 2. Dept. / School: Assigned Campus. Calendar Days: 189. Primary Purpose Receives, processes, maintains files, and records. Qualifications Education: High school diploma Special Knowledge/Skills: Proficient keyboarding, word processing, and file maintenance skills Effective communication and interpersonal skills Ability to use personal computer and software to maintain spreadsheets and databases, and perform word processing Strong organizational skills Basic math calculations Experience: One to two years clerical and file maintenance experience Major Responsibilities and Duties File Management Maintain files, including receiving and routing of changes Receive and process data, including verifying completeness of files Process requests for official district records, including maintaining a log of requests, retrieving documents, copying, and mailing records Enter and update information in the central database Prepare and maintain data Assist with purging of records and coordinate microfilming of inactive records Reports and Correspondence Prepare and distribute job data Assist with the preparation of staff data Prepare correspondence, forms, records, and reports using personal computer and typewriter Compile pertinent data as needed for federal, state, and local reports Other Assist with preparation and distribution of various documents Maintain confidentiality Other duties assigned Supervisory Responsibilities None. Equipment Used Personal computer, typewriter, printer, copier, fax machine, and shredder. Working Conditions Mental demands, physical demands, and environmental factors: frequent walking, standing, stooping, bending, and reaching; occasional lifting and moving of moderate to heavy objects; repetitive hand motions; work with frequent interruptions and maintain emotional control under stress; must be able to lift a minimum of 30 pounds. #J-18808-Ljbffr Magnolia ISD