Administrative Assistant to the Principal

Administrative Assistant to the Principal The Administrative Assistant provides essential support to campus leadership by managing front office operations, communications, scheduling, and recordkeeping. This role requires strong organizational skills, attention to detail, and the ability to provide excellent customer service in a fast‑paced school environment. Position Overview The Administrative Assistant supports the principal and leadership team by managing daily office operations, coordinating schedules and meetings, and handling campus communications. The role maintains an organized front office, manages supplies and records, and supports events, staff needs, and campus coordination. Primary Responsibilities Provide direct administrative support to campus principals and leadership. Manage principal calendars, scheduling meetings, evaluations, and events. Prepare correspondence, announcements, and campus communications. Take meeting minutes and maintain documentation for campus leadership meetings, as requested. Assist with staff meetings, campus events, and planning activities. Maintain front desk appearance and organization. Coordinate with the purchasing coordinator. Manage teacher supply requests and office supply inventory. Manage inventory/storage rooms and campus resources. Coordinate substitute teacher scheduling to support highest needs and to accommodate meeting coverages throughout the day. Onboard new substitutes, ensuring location of rosters, folders, and materials, when needed. Maintain campus calendars, event calendars, and internal schedules. Coordinate school picture days and recognition programs (awards/certificates). Plan and coordinate services for study trips and after‑school programs. Coordinate with community outreach on marketing requests and social media updates. Student and campus monitoring, including hallways, restrooms, and cafeteria spaces. Ensure volunteers and visitors use appropriate check‑in procedures, as requested. Maintain accurate records within school systems (Skyward, Red Rover, & Securly Visitor). Support the admin team in the submission and monitoring of Help Desk tickets. Maintain facility and events, and the Special Education calendar. Assist in the receipt of mail, packages, donations, and other items dropped off on campus and distribute appropriately. Answer phones and provide general customer service to families and staff. Assist student tardy/early pickup processes. Maintain confidentiality regarding student and staff information. Process and distribute incoming mail. Support Receptionist in duties as needed. Professional Requirements High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). 3+ years of administrative or executive support experience. Experience supporting senior leaders (e.g., principal, director, or executive team). Strong organizational and time‑management skills with the ability to prioritize competing demands. Excellent written and verbal communication skills. High level of professionalism, discretion, and ability to handle confidential information. Advanced proficiency in Google Suite (Sheets, Docs, Slides, etc.) and calendar management. Ability to manage multiple projects and deadlines with minimal supervision. Preferred Requirements Experience in a school or educational setting. Familiarity with student information systems (e.g., Skyward, Red Rover). Experience coordinating events, meetings, and campus‑wide communications. Bilingual (Spanish preferred). Compensation and Benefits 220 service days. Health, dental, and vision insurance. Short and long‑term disability. Participation in the Texas Teacher Retirement System. 403(b) and 457 investment plans. Health Savings Accounts. 11 days paid time off. Discounted health club membership. Culture of continuous learning with opportunities for professional development. Equal Opportunity Employer NYOS Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, national origin, sex, or disability, in hiring or providing education or access to benefits of educational services, activities, and programs. The Executive Director has been designated to coordinate compliance with the nondiscrimination requirements of TitleIX. The Director of Special Services has been designated to coordinate compliance with the nondiscrimination requirements of Section504 of the Rehabilitation Act. Disclaimer This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional duties may be assigned as needed. Background Check Fingerprinting and background checks are mandatory for all applicants. #J-18808-Ljbffr