Medication Access Coordinator - LPN (Columbus)

Job Details Job Location: Columbus, OH 43215 Salary Range: $60,000.00 - $80,000.00 per year Travel Percentage: None Job Shift: Day Medication Access Coordinator (LPN) A coordination and documentation position that ensures patients have timely access to clinic‐administered medications, including long‑acting injectables (LAI), specialty medications, and STI treatment. The coordinator manages the medication access cycle from ordering and receipt through patient communication, documentation, inventory tracking, and billing support. This position does NOT administer controlled substances. ESSENTIAL DUTIES AND RESPONSIBILITIES Long‑Acting Injectable (LAI) Coordination Manage the ordering of long‑acting injectables from specialty pharmacy partners; document all transactions in the LAI database. Coordinate receipt of Sublocade and Brixadi shipments according to REMS requirements; document receipt and transfer to RN or prescriber for verification and secured storage. Reach out to patients on LAI therapy to remind them of upcoming appointments and follow up for late injections based on targeted treatment dates. Record new or discontinued prescriptions in the LAI database. Review clinic schedule for the following day/week to ensure injections are available for upcoming targeted treatment windows. Communicate with clinical staff regarding medication availability and any supply issues. Ohio Terminal Distributor of Dangerous Drugs (TDDD) Compliance Support the Responsible Person in maintaining TDDD CategoryIII license compliance at Ohio locations. Maintain accurate dangerous drug inventory records for non‑controlled substances as required by Ohio regulations. Document receipt of all dangerous drugs in compliance with record‑keeping requirements. Ensure proper chain‑of‑custody documentation for all medication receipts. Assist with preparation for Ohio Board of Pharmacy inspections by maintaining organized and accessible records. Report any drug diversion concerns, inventory discrepancies, or compliance issues immediately. Participate in annual TDDD license renewal documentation preparation. Complete required TDDD compliance training upon hire and annually thereafter. Controlled Substance Coordination (Within LPN Scope) Receive controlled substance shipments; verify package integrity and contents against packing slip. Immediately notify and transfer controlled substances to authorized personnel for verification, inventory logging, and secured storage. Document receipt information in chain‑of‑custody log. Coordinate with authorized personnel to ensure timely completion of perpetual inventory entries. Monitor controlled substance inventory levels through communication with authorized personnel; coordinate reorders as applicable. Schedule patients for Long‑Acting injections; coordinate timing with clinical staff availability. LPN may NOT access locked CS storage, log CS in perpetual inventory, administer CS, or witness CS waste. Medication Inventory and Storage (Non‑Controlled) Manage and document clinic‑administered drug inventory. Receive and document non‑controlled medications from partner pharmacies daily. Safely secure non‑controlled medications in designated storage areas. Record daily refrigerator temperature and report excursions immediately. Conduct monthly audit of clinic medication stock for outdated items, destruction, and replenishment; document accordingly. Conduct weekly inventory audit and reorder as needed to maintain par levels. Replenish pharmacy‑related patient information materials in clinic rooms. Patient Communication and Coordination Contact patients who have missed or have upcoming scheduled HIV, PREP long‑acting injectable appointments and those lost to care on a regular cadence. Respond to EMR messages sent by providers to schedule appointments based on refill request reviews. Monitor patient communication platforms for responses and conversations. Communicate patient medication access issues to providers so prescriptions can be rerouted appropriately. Monitor pharmacy communication channels and take appropriate actions. Patient Assistance and Financial Support Review and submit manufacturer copay and patient assistance program (PAP) applications. Coordinate and record copay card IDs and document all actions in the EMR. Communicate with drug manufacturers regarding applications and verification of injection dates. Billing Support Monitor buy‑and‑bill clinic‑administered drugs for in‑stock administration and appropriate insurance billing. Validate correct procedure codes. Notify biller of submissions ready for processing. Data Collection and Special Projects Participate in data collection and documentation for population studies and grants (e.g., Cabenuva study, Yeztugo study) as needed. Perform other duties as assigned. Qualifications Current, unrestricted Licensed Practical Nurse (LPN) license in Ohio. Current BLS/CPR certification. Education Graduate of an accredited practical nursing program. Additional coursework or certification in pharmacy operations, healthcare administration, or medical office management preferred. Experience Minimum 2 years of experience in a healthcare setting, preferably in clinical operations, pharmacy support, or medication management. Experience with specialty pharmacy coordination preferred. Experience with electronic medical records (EMR) systems required. Experience with patient assistance programs and manufacturer copay programs preferred. Experience with controlled substance handling and documentation preferred. Knowledge, Skills, and Abilities Knowledge of medication handling, storage requirements, and basic controlled substance regulations. Understanding of LPN scope of practice limitations regarding controlled substances. Familiarity with REMS programs (Sublocade, Brixadi) preferred; training provided. Familiarity with Ohio TDDD requirements preferred; training provided. Strong organizational skills with attention to detail and accuracy. Excellent verbal and written communication skills. Proficiency with Microsoft Office Suite, particularly Excel for database management, is a must. Ability to work independently and manage multiple priorities. Strong customer service orientation and ability to communicate effectively with diverse patient populations. Understanding of medical terminology. Ability to maintain confidentiality and comply with HIPAA regulations. Ability to recognize and appropriately elevate compliance concerns. Physical Requirements Ability to sit for extended periods while performing computer‑based tasks. Ability to stand, walk, and move throughout the clinic as needed. Ability to lift and carry up to 25 pounds (medication shipments). Manual dexterity for computer use and handling medications. Visual acuity to read medication labels, computer screens, and documentation. Compliance Requirements Complete Ohio TDDD compliance training within 30 days of hire. Complete REMS program training (Sublocade, Brixadi) within 30 days of hire. Complete annual compliance training as required. Maintain active LPN licensure in all required states. Report any licensure changes, restrictions, or disciplinary actions immediately. Adhere to all COWC policies regarding controlled substance handling. #J-18808-Ljbffr Central Outreach Wellness Center