Office Assistant / Bookkeeper
Axelon
Job TitleSummary:Location: AmityvilleEmployment Type: Full-TimeResponsibilities:Answer incoming phone calls and assist current and prospective customers.Collect and enter customer and job information into Excel.Keep customer records up to date for estimates, booked jobs, and inquiries.Submit Certificates of Insurance (COIs) for jobs that require them.Email past customers every 15 days requesting reviews.Prepare daily paperwork for local and long-distance moves, including Orders for Service, Bills of Lading, Storage Contracts, and Inventory Forms.Label and prepare direct mail advertisements for distribution.Track monthly storage charges and process customer credit card payments.Prepare storage confirmation letters and charge breakdowns for inbound storage customers.Track daily IFTA mileage for IRP trucks and maintain quarterly and annual mileage reports in Excel.Create and print labels for customer folders.Record cash receipts and office expenses in Excel.Monitor office inventory and reorder supplies as needed.Assemble estimate folders with all required materials for estimators.Requirements:Minimum 2 years of office administrative experience.Minimum 2 years of experience with Microsoft Excel.Minimum 2 years of experience with Microsoft Word.Familiarity with using a Type Writer.Strong organizational and multitasking skills.Excellent communication and customer service skills.High attention to detail and accuracy.Ability to work independently and prioritize tasks.Preferred Skills:Experience using a CRM or office management software.Experience in the moving, transportation, logistics, or storage industry is a plus.
- ...Full-Time Responsibilities: Answer incoming phone calls and assist current and prospective customers. Collect and enter customer... ...print labels for customer folders. Record cash receipts and office expenses in Excel. Monitor office inventory and reorder...SuggestedFull timeWork at officeLocal areaLong distance
Axelon
Amityville, NY1 day ago - ...Job Description Job Description Accounting Clerk/office assistant: A/R, A/P, data entry, answering phone, faxing, filing, photocopying, purchasing, AIA billing, month end reconciliations. \nCompany Description Airflex industries, founded in 1965 is a Long...SuggestedCurrently hiringWork at office
AIRFLEX INDUSTRIAL INC.
Farmingdale, NY14 days ago - ...Job Description Job Description Our company is currently seeking an Assistant Bookkeeper / Office Admin. to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities: Obtain primary financial data...SuggestedFor subcontractorWork at office
Dicor Construction Inc
Bay Shore, NY9 days ago $65k - $85k
...Fratello Construction as a Construction Bookkeeper! Construction Bookkeeper Fratello... ...motivated Construction Bookkeeper to join our office team. This full-time, onsite role is... ...on job cost reporting and budgeting Assist in preparing for audits and tax filings...SuggestedWeekly payFull timeFor contractorsWork at officeMonday to FridayCoastal Products Company
Farmingdale, NY1 day ago$80k - $120k
...Construction Bookkeeper Position: Construction Bookkeeper Location: West Babylon, NY Company/Industry: Well-established commercial construction firm Schedule: Mon-Fri 9am-5pm, On-site only Salary: $80,000 - $120,000/yr, depending on experience, with flexibility...SuggestedFor subcontractorMonday to FridayPrideStaff
West Babylon, NY1 day ago- ...Bookkeeper PositionA company based in Long Island is seeking to hire a bookkeeper who will have core responsibilities in maintaining Quickbooks and invoicing for this company as part of their Accounting Group.Do you feel stuck in your current job? Your role is vital within...Work experience placement
Express Employment Professionals Defunct
Farmingdale, NY1 day ago $26 per hour
...Opportunity for advancement Paid time off Training & development Bookkeeper – Construction Company Good Guys Contracting Long Island, NY |... ...expenses Tracking costs and expenses by individual project Assisting with construction job costing and job profitability Maintaining...Hourly payFull timeFor subcontractorGood Guys Contracting Corp
West Babylon, NY2 days ago$60k - $85k
...Bookkeeper – Farmingdale, NYA growing distribution and e-commerce company in Farmingdale,... ...accounting operations. This is a full-time, in-office role requiring strong organizational... ...general ledger accuracy and assist with month-end closePrepare financial reports...Full timeWork at officePrideStaff
Farmingdale, NY1 day ago$24.75 - $30 per hour
...Medical Assistant OpportunityAt Catholic Health Physician Practices, we believe in more than just providing medical care — we strive to... ...concernsAssist with procedures, including EKGs, Holter monitors, and in-office testingCollect and process lab specimens; track and document...Work at officeCatholic Health Service
Babylon, NY4 days ago$24 - $29 per hour
...Medical Office Assistant The Medical Office Assistant (MOA) is an integral member of the clinical care team, committed to providing high-quality, patient-centered care. Under the supervision of licensed providers and the practice manager, the MOA performs clinical...Work at officeCatholic Health Service
Wantagh, NY4 days ago$25.86 - $29 per hour
...Job TitleMedical Office AssistantJob DescriptionCatholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients. We are looking for a Medical Office Assistant who will provide the highest quality of patient care by being an integral...Work at officeRemote workCatholic Health Service
Massapequa, NY2 days ago- ...communication skills for cross-functional collaboration ~ Ability to manage multiple accounts and deadlines in a fast-paced environment ~ Assist with month-end close, including preparing schedules and resolving outstanding items ~ Proficient in Excel and accounting systems...
The EGC Group
Seaford, NY6 days ago $60k - $85k
...Bookkeeper Farmingdale, NY A growing distribution and e-commerce company in Farmingdale... ...accounting operations. This is a full-time, in-office role requiring strong organizational... ...Maintain general ledger accuracy and assist with month-end close Prepare financial...Full timeWork at office$65k - $85k
...Construction Bookkeeper Farmingdale, NY Salary: $65,000$85,000 | Full-Time | On-Site... ...financial reporting. This is a full-time, in-office position. Role Overview The... ...Maintain accurate financial records and assist with month-end close Coordinate with...Full timeFor subcontractorWork at office- ...Description Job Description This is an onsite positionSummary:Parabit Systems, Inc. is seeking a detail-oriented and dependable Bookkeeper with an emphasis on Accounts Receivable to join our Finance Team. This role supports day-to-day financial operations and ensures...Local area
Parabit Systems
Bellmore, NY2 days ago $25 - $30 per hour
...Job Description Job Description Established masonry supply company looking for experienced bookkeeper to work directly with the owner and handle the daily accounting functions including: Account payable and accounts receivable Send A/R statements to customers...Hourly payFull timePowerhouse Mason Supply
Amityville, NYmore than 2 months ago$90k
...Job Description Job Description Bookkeeper – HVAC Location: Farmingdale, NY Reports To: Owner Industry: HVAC / Mechanical Contracting... ...receivables Perform bank and credit card reconciliations Assist with payroll processing, timekeeping, and payroll-related...Full timeFor contractorsFor subcontractorThe Bachrach Group
Farmingdale, NY7 days ago- ...Job Description Job Description Full Charge Bookkeeper We are seeking an experienced, detail-oriented Full Charge Bookkeeper to... ...account reconciliations Maintain and review the general ledger Assist with month-end closing and financial reporting Research and...
Jobs By Joely
Babylon, NY13 days ago $80k - $90k
Senior Payroll Specialist Our client is a successful and growing company looking to hire for a Senior Payroll Specialist in Farmingdale, NY. The proper candidate will have at least five years of payroll experience, multi-state and union/non-union required. You will ...Hourly payLocal area$75k - $85k
...Maintain confidentiality of employee records and sensitive payroll information. Participate in onboarding orientation sessions and assist new hires with system access or form completion. Running weekly onboarding reports to see who's starting and who's missing forms...Full timeLocal areaImmediate start- ...addressing client inquiries regarding billing and payment issues. Assist in the preparation of financial reports related to accounts... ...Follow up on outstanding receivables Experience Prior bookkeeping or accounting experience is a plus Experience with...Full time
Equipment Rental
Farmingdale, NY18 days ago $24 - $26 per hour
...Job Description Job Description Join Imperial Cleaning as a Payroll Assistant and immerse yourself in a dynamic and customer-focused environment. Located in Amityville, NY, this onsite role allows you to work closely with a dedicated team committed to excellence and...Hourly payFull timePart timeMonday to FridayImperial Cleaning
Amityville, NY13 days ago$27 - $29.8 per hour
...payroll information, maintaining records, and assisting with payroll reporting in a team-... ...Qualifications ~6+ months of payroll, accounting, bookkeeping, administrative, or data entry... ...working with Excel and Microsoft Office ~ Strong attention to detail and organizational...Full timeContract workTemporary workWork at officeImmediate startMonday to FridayAston Carter
Farmingdale, NY2 days ago$25 - $28 per hour
...join our Accounting team in Farmingdale, NY. In this role, you will process customer payments, maintain accurate account records, assist with collections, and work closely with customers, Sales, and Accounting to resolve account questions and payment discrepancies....Hourly payFull timeMonday to FridayHarold Levinson Associates
Farmingdale, NY2 days ago- ...billing records and supporting documentation.Respond to client and internal billing inquiries in a professional and timely manner.Assist with accounts receivable follow-up and payment tracking.Support month-end closing and reporting activities.Bringing to the Table1+...
$41.6k
...Office Admin PositionWe are looking for a talented Office Admin to join our team! You will be responsible for supporting daily operations by performing office administration tasks including CRM management, data entry, answering marketing and customer calls, managing the...Work at officeN-Hance
Bellmore, NY5 days ago- Job Description Job Description We are seeking to add a Billing Clerk to our team! You will be responsible for accurate data entry, file maintenance, and record keeping. Responsibilities: Enter variety of data using current technology Prepare and sort documents...
All Star Limousine
Lindenhurst, NY15 days ago $27 - $30 per hour
...~ Health insurance ~ Opportunity for advancement ~ Paid time off ~ Parental leave ~ Training & development ~ Tuition assistance Dental Billing Coordinator Every Role Matters. Every Interaction Builds Patient Trust & Loyalty. Our practice’s Category...Hourly payFlexible hoursBabylon Dental Care
West Babylon, NY9 days ago$52.41k
...clerical experience Promotion Current State employees must have one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: Competitive Minimum...Permanent employmentTemporary workWork at officeRemote work$4,000 per month
...Office Assistant 1 As an Office Assistant 1, you will perform a wide variety of clerical and administrative support activities, including: Data entry Maintaining files Answering phones Opening and sorting mail Scheduling meetings and interviews Candidates...Permanent employmentWork at office
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