Human Resources, Administrative Services - Confidential Student Assistant

Human Resources, Administrative Services - Confidential Student Assistant Job no: 561160 Work type: Student Assistant Location: San Bernardino - San Bernardino Campus Categories: Administrative, Temporary, Part Time, On-site (work in-person at business location), Unit 15 - CSUEU - Student Assistants Under direct supervision, as a Student Assistant in the Human Resources Division’s Administrative Services team at CSUSB, you will gain hands on experience supporting essential Human Resources operations while developing valuable professional and administrative skills. You will assist with employee records, data entry, document processing, scheduling, customer service, and other departmental projects. This position is ideal for a detail-oriented, dependable, and motivated student who enjoys helping others, staying organized, and contributing to a professional team. Preference will be given to those in a Human Resources field of study. Responsibilities Assist with filing, organizing, digitizing, and maintaining confidential personnel and administrative records in accordance with university policies and records-retention requirements. Support HR administrative processes, including data entry, document verification, employee file audits, correspondence, case files, and tracking logs. Assist with onboarding, recruitment, training, orientations, and scheduling interviews, meetings, and appointments as needed. Provide professional customer service by answering phones, responding to emails and inquiries, greeting guests, and directing requests to appropriate HR service areas. Assist Employee & Labor Relations, Institutional Equity & Compliance, and the Vice President’s Office with confidential and time-sensitive administrative matters as needed. Support HR programming, outreach, annual projects, special projects, and university events. Prepare and organize basic reports, spreadsheets, forms, presentations, brochures, flyers, and other informational materials. Assist with office operations, including meeting coordination, room reservations, catering, parking requests, deliveries, scanning, copying, and maintaining an organized workspace. Maintain confidentiality when handling sensitive information involving students, faculty, staff, complaints, grievances, and personnel matters. Complete required compliance training by established deadlines and perform other duties within the Student Assistant classification as assigned. Minimum Qualifications Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position. Special Qualification: Admission or registration as a CSU student. Required Qualifications Maintain a 2.0 G.P.A. or greater per semester and cumulative. Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) Eligible to work in the United States Payroll Requirement: Social Security Card Preferred Qualifications Strong customer service skills needed Ability to communicate and write proficiently Ability to learn quickly and complete assignments in a timely manner Ability to multitask and maintain flexibility in a fast-paced environment Students must be detail-oriented, punctual, and reliable Ability to work both in a team or individual environment Interpersonal skills Experience using Microsoft Word, PowerPoint, Excel, Canva, and other software systems Compensation and Benefits Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information Work status: Part-Time, Temporary, Seasonal Academic year available hours Monday through Friday (8:00 am – 5:00 pm). Summer available hours Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: September 12, 2026; however, the position may close when an adequate number of qualified applications are received. This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Education Code 89521 Requirements Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver’s License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at . On Campus Commitment In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. Closing Statement Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at View email address on click.appcast.io . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: . Advertised: Aug 13 2026 Pacific Daylight Time Applications close: Sep 12 2026 Pacific Daylight Time #J-18808-Ljbffr The California State University