Executive Assistant

Title: Executive Assistant Employee Classification: Executive Assistant Campus: University of North Texas - Dallas Division: DAL-Academic Aff & Stdnt Success SubDivision-Department: DAL-Office of the Provost Department: DAL-Office of the Provost-500100 Job Location: Dallas Salary: Commensurate with experience

FTE: 1.000000

Position Overview The Executive Assistant to the Provost provides high-level administrative support to the Provost and Executive Vice President for Academic Affairs. The role ensures the effective operation of the provost’s office, acting as a liaison between the Provost, University leadership, faculty, staff, students, and external stakeholders. The Executive Assistant delivers advanced specialized administrative support, manages daily tasks, handles sensitive information, and coordinates special projects to advance the mission and goals of the University of North Texas at Dallas. Minimum Qualifications Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience. Knowledge, Skills and Abilities Advanced MS Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, adapt to constant changes, handle multiple tasks, and coordinate the work of others. Ability to keep complex records, assemble and organize data of complex nature, and prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks using judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills. Preferred Qualifications Academic Affairs Background. Job Duties Serves as an advisor, offering insights and feedback based on a deep understanding of the Provost’s priorities and the University’s objectives. Adapts quickly to a fast-paced environment and effectively responds to last‑minute changes to plans. Coordinates the collection and analysis of data and the preparation of materials for meetings and conferences. Conducts research, compiles reports, and provides information for decision‑making. Ensures completion of required reports. Organizes and maintains calendars, ensuring meetings, appointments, and travel are coordinated effectively and efficiently. Makes critical prioritization decisions. Acts as a liaison between the Provost and other staff, faculty, and constituencies. Communicates instructions or decisions effectively. Manages and prioritizes the office workload by directly supervising administrative staff and students, tracking tasks, deadlines, and project milestones. Ensures timely completion and compliance. Identifies issues or problems and researches solutions within specific management areas. Balances multiple tasks and priorities simultaneously, maintaining high organizational standards, accuracy, and positivity in high‑pressure situations. Anticipates potential issues and proactively offers solutions before problems escalate. Serves as a resource for others in resolving complex problems. Ensures that key discussions, decisions, and follow‑up actions are properly documented, communicated, and executed. Maintains appropriate records and documentation. Maintains strict confidentiality with all sensitive information. Responsible for budgeting, managing, tracking, planning, and reporting the annual budget, payroll, purchasing and expenditures. Reviews and approves ePARS on the Provost’s behalf, identifying items that need the Provost’s attention. Filters communication, including calls, emails, and in‑person requests, and prioritizes for importance and urgency. Drafts, edits, and reviews written correspondence on behalf of the Provost. Responsible for collecting faculty information and maintaining current records. Generates faculty hiring, appointment, and tenure and promotion letters. Acts as a bridge between the Provost and the rest of the Academic Affairs team, fostering collaboration and communication to align with the Provost’s and University’s goals. Performs other duties as assigned. Physical Requirements Communicating with others to exchange information. Lifting and moving objects up to 20 pounds. Repeating motions that may include the wrists, hands and/or fingers. Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. Work Schedule Mon. - Fri. 8am-5pm Security Sensitive This is a Security Sensitive Position. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding. #J-18808-Ljbffr University of North Texas System