Office Assistant

Job Description

Job Description

About the Role:
Steelmax Tools LLC is looking for a motivated and organized Office Assistant to join our team in Bridgeville, PA! We are seeking a detail-oriented and highly organized Office Assistant to support daily administrative operations. The ideal candidate combines strong mathematical and clerical skills with excellent written communication, and is comfortable juggling front-desk responsibilities, order processing, and a variety of ad hoc tasks in a fast-paced environment. This is a great opportunity to play a key support role in a dynamic environment where your contributions truly make a difference.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Process and enter customer/vendor orders accurately into the system
• Perform data entry, record-keeping, and basic bookkeeping tasks requiring mathematical accuracy
• Draft, proofread, and edit correspondence, memos, reports, and other written materials
• Maintain organized filing systems (physical and digital)
• Greet visitors and provide a positive first impression of the company
• Reconcile invoices, receipts, and basic financial records as needed
• Manage office supplies inventory and place reorders when necessary
• Schedule appointments, meetings, and manage calendars
• Assist with special projects and other duties as assigned

Required Qualifications

• High school diploma or equivalent required; Associate's degree preferred
• Prior office/administrative experience preferred
• Strong mathematical aptitude, including comfort with basic calculations, data entry, and figures
• Excellent written communication skills with strong grammar and proofreading ability
• Exceptional attention to detail and accuracy
• Proficiency with Microsoft Office (Word, Excel, Outlook) or equivalent software
• Strong verbal communication and phone etiquette
• Ability to multitask and prioritize in a busy office setting
• Dependable, punctual, and professional demeanor
• Experience with ERP systems a must

Preferred Skills

• Experience with order entry or inventory management systems
• Familiarity with basic bookkeeping or accounting principles
• Typing speed of 45+ WPM

Work Environment
This position is based in an office setting and requires regular use of a computer, phone system, and standard office equipment.

Benefits
PTO
401K available
Health Insurance available
Monday through Friday 9-5:30, no overtime available

About Us:
Steel Max Tools LLC is a trusted name in the tools and industrial supply industry, proudly serving customers from our Bridgeville, PA location. We are known for our quality products and commitment to customer satisfaction, building lasting relationships with both clients and partners. Our team is our greatest asset, and we foster a supportive, hardworking workplace where employees are valued and can grow.