Assistant Community Manager

Job Description

Job Description

Summary of Position:

This is a support position responsible for keeping the records of financial transactions for their assigned community. They summarize details in written reports or computer files. Reconcile and balance monthly reports. At times may compile reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business. The Assistant Community Manager/Bookkeeper must be able to work specific days for bookkeeping and collection purposes.

Duties & Responsibilities:

1. Posting all funds collected and making daily deposits. To correctly prepare and deliver Five Day Notices on the appropriate date allowed by the lease contract (usually the 4th) every month. To keep an accurate and current delinquency report that will be submitted to the Community Manager, Regional Supervisor. To pursue all legal means of collecting delinquent rent.

2. To process correctly any NSF checks, including posting the entry, and notifying the resident.

3. To properly complete Move-Out procedures by walking the vacated apartment home, fairly and accurately assessing and charging for existing damage or cleaning, processing the move-out in the computer via the Final Statement of Accounts.

4. To close the books monthly on the assigned date and time. To review and reconcile the monthly reports.

5. To assist all leasing associates with all leasing efforts. Performance is up to standard when there is a closing ratio of 50% or better on qualified prospects. To assist leasing associates in the coordination of move-in dates with apartment readiness. To assist with generating traffic through marketing calls. Performance is up to standard when the associate completes at least five (5) marketing calls per week. To assist with the planning and implementation of the monthly or quarterly marketing activity plan. To fully comprehend and be able to explain every paragraph of the lease contract.

6. To obtain renewals on expiring leases within the specific time period as directed by the Onesite pre-determined settings.

7. To assist the Community Manager with all resident activities and communication

8. To report to work on time with a neat and professional appearance. To be courteous and pleasant to residents and associates at all times.

9. To thoroughly understand and be able to complete all daily, weekly and monthly reports. To understand the Community Manager’s role and reporting requirements enough to assume responsibility for same during the Community Manager’s absence.

10. To thoroughly understand and abide by all Fair Housing Laws.

11. Other duties as assigned.

Qualifications:

Apply principle of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to master the use of computer and associated software packages.

Physical Demands:

Inspection of community will include walking and climbing of stairs. The position may require lifting, carrying, and pushing, pulling 25 lbs. occasionally, frequently up to 15 lbs. or negligible amounts constantly. Phone usage is also required, as is the need to speak professionally and clearly. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.