Accounts Payable Specialist

Position Summary The Accounts Payable Specialist provides accurate, timely AP and administrative support for Emerald City Pizza and Just Poke across a high-volume, multi-location restaurant environment. This role manages invoice processing, vendor support, Quick Books activity, lease and CAM tracking, utilities, permits, licenses, tax notices, recurring compliance deadlines, and organized recordkeeping. Position Summary The Accounts Payable Specialist provides accurate, timely AP and administrative support for Emerald City Pizza and Just Poke across a high-volume, multi-location restaurant environment. This role manages invoice processing, vendor support, Quick Books activity, lease and CAM tracking, utilities, permits, licenses, tax notices, recurring compliance deadlines, and organized recordkeeping. Reports To: Controller or designated finance leader Key Responsibilities Core Responsibilities Review, code, route, and track invoices, statements, payment records, approvals, and supporting documentation for accuracy, completeness, and policy compliance. Coordinate with Emerald City Pizza's third-party accounting provider to resolve invoice questions, duplicate invoices, missing approvals, coding issues, and payment status inquiries. Process Just Poke AP in Quick Books, including invoice entry, coding, payment preparation, vendor communication, and record retention. Maintain vendor files, W-9s, payment terms, required documentation, and supporting records; resolve vendor inquiries, credits, discrepancies, and past‑due notices. Support month‑end close, AP research, and accruals. Process invoices, route incoming mail, and order office supplies as needed. Any additional tasks that are needed, such as AR management and analysis. Lease Administration Maintain lease files, CAM charges, renewal options, escalation dates, landlord contacts, notice requirements, signed documents, and related Lease Cake records. Track rent, percentage rent, CAM, landlord‑billed utilities, reconciliations, renewals, insurance requirements, reporting obligations, and other lease‑related charges. Coordinate with landlords, property managers, operations leaders, and accounting partners to resolve billing variances, missing statements, disputes, payments, documentation, and audit or filing support. Compliance, CAM, and Tax Support Review monthly and year‑end CAM files, identify adjustments, option renewals, address changes, credits, or shortfalls, and maintain documentation. Track and support business licenses, food service permits, health permits, registrations, personal property assessments, and Washington master license renewals. Prepare, submit, and monitor recurring permits, licenses, fees, expirations, agency notices, property tax, personal property tax, and real estate tax obligations. SUCCESS MEASURES AP, vendor inquiries, Quick Books activity, and accounting partner coordination are accurate, timely, documented, and escalated when needed. Lease, CAM, permit, license, tax, utility, WEX, mileage, and credit card responsibilities are tracked and completed on schedule. Records are organized, complete, and available for management review, audits, tax filings, and operational needs. WORK ENVIRONMENT This role supports a corporate office environment and requires strong organization, discretion, deadline management, and professional communication with internal and external stakeholders. Requirements QUALIFICATIONS AND ATTRIBUTES Bachelor's Degree in Accounting or Finance strongly preferred Two or more years of accounts payable, accounting, bookkeeping, or related finance experience preferred. Quick Books experience preferred Restaurant, franchise, multi‑unit, or high‑volume vendor experience preferred. Strong attention to detail, organization, confidentiality, follow‑through, and ability to manage recurring deadlines across many locations. Proficiency with Microsoft Excel, Outlook, Share Point or similar document tools, and AP or accounting workflow systems. Professional communication skills with vendors, landlords, agencies, accountants, operations teams, and management. Additional Information COMPENSATION AND BENEFITS The identified pay range for this position is $23.50 - $29.50 hourly. Additional compensation in the form of performance bonuses, based on the performance of the Company, is possible but not guaranteed. Available, Electable Benefits For This Position Include 401(k) program with Company match Medical, Dental, and Vision coverage FSA Disability insurance Life insurance AD&D insurance Additional supplemental insurance coverage Time Off Benefits Include Paid vacation time based on years of service (0-4 years = 80 hours, 5-9 years = 120 hours, 10+ years = 160 hours) Paid sick leave (40 hours annually) 3 days paid bereavement leave Up to 1 week paid for time off due to Jury Duty Additional benefits include an Employee Assistance program, meal discounts, and tuition discounts and reimbursement for college programs through Colorado Technical University. #J-18808-Ljbffr