Executive Assistant

pstrongNEW MEXICOS FIRST -/strongRio Valley Biofuels, LLC was the first commercial producer of biodiesel in the Southwest. We distribute biodiesel as well as diesel fuels and gasoline in Texas, New Mexico, and the surrounding states. Our feedstocks include a large variety of lipid oil sources including used cooking oil, crude cottonseed, tallow, sunflower, canola, soy, and a number of others./p pstrongWe Are Environmentally Friendly:/strong/p ul liWe use all processes possible to eliminate environmental waste./li liOur process for making biodiesel produces ZERO hazardous waste./li liWe recycle all our coproducts in efficient and profitable ways./li /ul pstrongGet your career start with RVB Rio Valley Biofuels is hiring an Executive Assistant in El Paso, TX!/strong/p pThestrongExecutive Assistant/strongis responsible for coordinating and providing high-quality administrative support to the executive team. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance./p pstrongResponsibilities:/strong/p ul liEnsure the smooth running of the office and help improve company procedures and day-to-day operations./li liPartner with HR to update and maintain office policies, as necessary./li liCoordinate with the IT department on office equipment./li liKeeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends./li liResponsible for providing comprehensive support to the executive team and offering solutions to problems with a high level of professionalism and confidentiality./li liResponsible for highly confidential data involving employees and internal organizations./li liAct as a point of contact between the executive team and internal and external colleagues./li liMaintains various records and compiles pertinent information for the managers use./li liPerforms administrative/clerical duties for the purpose of assisting the Chief Regulatory Officer and COO in the performance of their work and the efficient operation of the company (copies, scan, file, upload, etc.)./li liProvides legal support with document and contract notarization; maintains highly confidential information regarding litigation cases; develops cases by researching and gathering of facts for discovery requests; prepares responses to opposing counsel; participates in meetings with outside attorneys/paralegals on all active cases; tracking of all legal costs./li liMaintains worker compensation, property, and auto insurance policies; ensures national and state compliance with EDD, DOL, etc./li liProcesses/tracks New Mexico and Texas property taxes, including exemption submissions, i.e. TCEQ./li liAssist with regulatory compliance issues and tracking with NBB, OSHA, LCFS, EPA, IRS, etc./li liDrafts legal documents and contracts./li liAssist with final review of credit applications./li liProvides administrative support to both the Owner and Chief Regulatory Officer by scheduling all internal/external appointments via GoToMeeting/Outlook calendar; supporting with office organization; facilitating office staff computer maintenance and IT support./li liResponds to inquiries for the purpose of providing information and/or direction./li liAssists other office personnel as required in supporting them in the completion of their work activities./li liRegular and punctual attendance is required to meet essential functions of job responsibilities./li liAssist with the review and resolution of accounting issues as necessary./li liOther duties may be assigned by management./li /ul pstrongQualifications:/strong/p ul liBachelors Degree or equivalent./li li2-3 years of proven experience as an Administrative Assistant, Legal, or Paralegal./li liProficiency in Microsoft Office, Word, Excel, and Outlook./li liKeyboard proficiency./li liHighly organized, analytical thinker, self-motivated, and initiated./li liAbility to take responsibility for decisions and actions./li liAbility to read, write, and communicate in English./li liAbility to handle multiple tasks to prioritize needs and expedite tasks upon request./li liMust have good communication and interpersonal skills. Must have excellent customer service skills./li /ul pstrongJob Benefits:/strong/p ul li401(k)/li liDental Insurance/li liHealth Insurance/li liLife Insurance/li liPaid Time Off/li liTuition Reimbursement/li liVision insurance/li /ul pstrongBenefit Conditions:/strong/p ul liOnly full-time employees are eligible./li /ul p/p pstrongOur number one priority is SAFETY./strong/p Pay Range: - per_year, General Benefits:a25371ca-cde7-4fb6-ba87-2cf40b156c8b