Project Bookkeeper

Summary Description

DeMaria is seeking a Project Bookkeeper to join our team! This position is responsible for providing project accounting support and services to management team members. Primary duties include preparing customer billings and entering financial transactions (customer billings, AP invoices, cash receipts) in the accounting system. Duties also include collecting, reviewing, and filing subcontractor documents. Other responsibilities will be assigned based on the needs of the company.

Principal Responsibilities:

• Prepare AP invoices for approval by Project Managers
• Invoice projects as directed by Project Managers
• Post cash receipts
• Maintain appropriate records of work completed per company procedures
• Monitor sworn statements and waivers from subcontractors, monitor and watch for liens
• Issue checks upon receipt of payment from customer
• Prepare waivers and notify subs checks are ready
• Process executed subcontractor change orders
• Check contracts in Sage and/or Procore to verify correct information
• Make job cost adjustments as directed by Project Managers
• Send out Notice of Furnishing by certified mail as requested by subcontractors
• Prepare customer specific reports as needed
• Follow up on outstanding customer payments
• Other duties as assigned

Qualifications (Skills, Knowledge, Experience):

• Minimum three to five years accounting experience, construction-related a plus
• Requires knowledge of AR and AP processes
• Requires analytical and problem-solving skills to manage and track data
• Microsoft Office Suite proficiency, knowledge of Sage accounting systems and other related software a plus
• Familiarity with construction-related terminology and processes, waivers and sworn statements, and AIA billing format a plus
• Effective written and verbal communication skills
• Must have ability to identify, research, and resolve problems in a timely manner
• Must be able to work both independently and as part of a team
• Requires effective time management skills and ability to manage multiple tasks simultaneously

Core Values - Successful candidates will have a strong work ethic and possess the following values:

• Positive Attitude
• Quality
• Relationship Focused
• Results Driven

Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. The job description is not intended to be construed as an exhaustive list of responsibilities, duties, and skills an individual in this position may be asked to perform either now or in the future.

DeMaria is an Equal Opportunity Employer