Administrative Assistant

Administrative Assistant

The Administrative Assistant plays a key supportive role by providing support to managers, other employees, and varying office visitors by handling a variety of tasks. The Administrative Assistant must be professional, positive, a self-starter, organized, and accurate. This position may include front desk activities, ordering office supplies, scheduling meetings/events, data entry, and maintaining files.

Duties and Responsibilities include the following:

1. Answering phones in a professional and effective manner
2. Heavy data entry: time cards, field reports, labels, etc.
3. Organize project documentation
4. Create and maintain Excel spreadsheets
5. Provide superior customer service to both internal and external customers
6. Event planning
7. Coordinating/scheduling project meetings, and preparing meeting agendas
8. Tracking calendars
9. Assisting with purchasing office supplies
10. Prepare and track electrical permits
11. Provide general administrative support to our project teams
12. Assisting with basic PC duties (small lump sum billings, permits, reconcile permit accounts, data entry, admin. tasks)
13. Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs
14. Prepares routine correspondence (letters, memos, meeting notes)