Accounts Receivable Clerk

Job Description

Job Description

We are looking for an Accounts Receivable Clerk to support day-to-day billing and collections operations for a busy finance team in Indianapolis, Indiana. This long-term contract position is ideal for someone who is detail-oriented, organized, and comfortable handling high-volume accounts receivable activities while providing responsive support to internal and external contacts. The role will focus on accurate invoicing, payment application, account reconciliation, and assistance with finance-related workflows and reporting.

Responsibilities:

• Generate and process customer invoices with a high level of accuracy and ensure timely billing in accordance with company policies.

• Apply incoming payments (checks, ACH, wire transfers, credit cards) to customer accounts and resolve any discrepancies.

• Monitor accounts receivable aging and follow up on outstanding balances to support timely collections.

• Respond to questions from customers, employees, and other stakeholders regarding invoice details, payment status, and account activity.

• Maintain organized accounts receivable records and compile supporting documentation for audit requests and financial reviews.

• Set up and update customer account information in designated systems, including maintaining required documentation and credit-related details.

• Review billing data for completeness and accuracy, ensuring proper coding and alignment with contracts or agreements.

• Import receivable and payment-related data files into Financial Edge and other finance applications, including files received outside standard workflows.

• Reconcile customer accounts and investigate variances between invoices, payments, and account balances.

• Provide backup assistance to cash application or collections processes and contribute to additional finance projects or administrative tasks as assigned.

• Experience in accounts receivable, including invoicing, payment application, and account reconciliation.

• Working knowledge of cash application, billing processes, and accounts receivable documentation practices.

• Ability to research and resolve payment discrepancies and billing-related questions from both internal teams and external customers.

• Strong attention to detail with the ability to manage records, audit support materials, and customer account documentation accurately.

• Proficiency using accounting or financial systems, including experience with data imports and billing or receivables workflow tools.

• Effective organizational and time management skills in a Monday through Friday business environment.

• Strong written and verbal communication skills with a customer-focused mindset.