Paralegal (Commercial Leasing)

Job Description

Job Description

Overview: This position requires an experienced professional who is detailed, organized, self-sufficient, motivated, dedicated, reliable, and capable of exercising good judgment. The candidate should possess excellent verbal and written communication skills, have the ability to keep up with and complete recurring monthly tasks in a timely manner, and provide all support required by executives to whom the position reports. The candidate should be capable of working well under a heavy workload and sustained pressure.

Duties & Responsibilities:

• Aid the Director of Leasing ("DOL") of the Company with any and all requested tasks.
• Pre-review of legal documents (e.g. lease documents as requested) and note issues or questions.
• Prepare redline of Leases, Issues Lists, and other documents as requested.
• Prepare and coordinate with attorneys Lease Abstracts and ensure critical dates are tracked.
• Maintain Important Dates in/on calendar/spreadsheet with key development, delivery, for each project by tenant, as applicable.
• Prepare and maintain detailed Development Lease Summaries/Rent Rolls. Update each time a Letter of Intent or Lease is signed, or as needed.
• Collect and maintain credit information and background checks on all new tenants as individuals and as an entity against the Treasury Department's SDN list.
• Create and maintain leasing reports
• Track Tenant Exclusives/other key provisions of the lease.
• Prepare Lease Execution Checklist to attach to leases for Landlord execution.
• Prepare lease routing emails to the Sudberry Team.
• Work closely with attorneys and DOL on lease negotiations
• Review and route leasing commission invoices with DOL.
• Provide due diligence to tenants as needed
• Ensure compliance with lease terms and conditions.
• Communicate with tenants regarding lease-related matters
• Assist with leasing document preparation for construction loans
• Support Project Management team with Leasing information for loan closings.
• Coordinate with tenant, preparation and negotiation of SNDA's with counsels (Lender's, Tenant's and Internal) and delivery of executed documents to Lender
• Obtain and provide current leasing materials as needed to DOL, President, and brokers for ICSC conferences.
• Review and prepare Non-Disclosure Agreements with DOL and COO.
• Prepare Exclusive Authorizations to Represent (broker listing agreement) and renewals with DOL.
• Update, maintain, secure and organize electronic leasing files and related files for easy access/retrieval of documents

Other Knowledge and Skills:

• Fluent Word and Excel (required)
• PDF editing & Claude AI familiarity (a plus but not a requirement)
• Notary (a plus but not a requirement)

Job Type: Part-time

Experience: 5+ years

Sudberry Properties is an Equal Opportunity Employer. Veterans and Disabled.