Project Manager - Public Works

Job Title

Manages multiple Capital Improvement Projects at all stages from planning through implementation which includes budgeting, consultant selection, design, permitting, bidding, selection of contractors, coordination with regulatory agencies, construction management, contract administration, inspections, project certification and closeout and warranty administration

Manages, directs, and interprets contract provisions, and makes recommendations

Directs and participates in studies, projects, and analyses related to technical and administrative aspects of various types of projects

Prepares and reviews budgets, monitors expenditures, and analyzes revenues for City's capital programs

Reviews and scores RFQ and RFP submittals. Recommends selection of consultants and monitors their services; coordinates planning, design and permitting with various City departments and other external agencies

Obtains work quotes in accordance with the City's purchasing ordinance

Reviews plans and specifications

Coordinates bid preparation and bid advertisements

Develops and reviews specifications; evaluates bids, holds pre-bid and construction meetings; and prepares executive summaries and attachments for agenda items for award of contracts

Interacts and communicates with various groups and individuals such as directors, managers, supervisors, contractors, consultants, attorneys, outside agencies, and community groups concerning services and issues directly related to or indirectly affecting Capital Improvement Projects

Verifies contractors' and consultants' pay applications/requests for consistency and accuracy with work completed and contracted; recommends for approval or changes

Monitors construction projects and keeps other departments and/or divisions informed

Identifies problems or factors inhibiting progress, collects and analyzes data and makes specific recommendation for resolution

Reviews shop drawings, and change orders as to price, need and completion, and recommends approval or rejection

Prepares a variety of written documents, including but not limited to regular and special reports, cost analysis and budget impact studies, grant applications, purchase requisitions, permit applications, correspondence, etc.

Updates project schedules and maintains project files

Investigates and responds to complaints by citizens pertaining to damage, inconvenience or nuisance and participates in community meetings

Attends and facilitates advisory committee meetings and coordinates with committee members as assigned

Prepares quantity takeoffs and cost estimates as needed

Updates department information on City website

Prepares monthly report updates

Performs assigned tasks before, during, and in the aftermath of windstorms and other natural disasters or emergencies.

Attends and represents the department at meetings with other governmental agencies and debriefs the public works director.

Assists with p-card reconciliations

Prepares and makes presentations as required as well as coordinates presentations for department quarterly meetings

Responds to emergencies and takes corrective action where appropriate

Coordinates and expedites the review and approval of plans and specifications with other City departments

Reviews commercial right of way permits, site development plans, and other application submittals as assigned.

Performs other work as assigned and directed by the Public Works Director

Knowledge, Skills and Abilities

Knowledge of State of Florida laws and regulations affecting the building industry, including permitting process; ability to work from blueprints

Knowledge of standard engineering terms and concepts

Knowledge of sound project management principles, with ability to manage multiple projects simultaneously, including capital projects.

Advanced knowledge of Microsoft Office products (Word, Excel, PowerPoint, and Outlook) and design and project management software

Excellent computer skills, including utilization of enterprise wide financial systems, spreadsheets, and databases.

Skill in providing excellent customer service

Ability to prepare complex financial reports from a variety of sources.

Ability to analyze work methods and procedures, with general understanding of performance measures.

Ability to communicate effectively and clearly - both orally and in writing and at all levels of the organization.

Ability to exercise considerable independent judgment and discretion in evaluating situations, based on established policies and procedures.

Ability to establish and maintain effective working relationships and to communicate with other employees, departments, and outside agencies.

Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.

Other Requirements

Emergency Response and Essential Employee Statement

Americans with Disabilities Act (ADA) Statement

The City of Marco Island is committed to providing equal employment opportunities to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and federal laws. Reasonable accommodations may be provided to enable qualified individuals to perform the essential functions of the position, unless doing so would create an undue hardship for the City. Applicants requiring accommodation during the recruitment or selection process should notify the Human Resources Department.