Office Administrator

## Office AdministratorApplylocations: Cary, NCtime type: Full timeposted on: Posted Todayjob requisition id: JR101566**Behavioral Framework** – a leading provider of ABA therapy to children diagnosed with autism - is looking for an **Office Administrator**!The **Office Administrator**ensures smooth and efficient operation of the office. This role is responsible for overseeing various administrative tasks, managing office resources, and ensuring a positive work environment for all employeesThis role will be in-person Monday through Friday from 8:30am-4:30pm.**Behavioral Framework Highlights:*** Behavioral Framework is devoted to the pursuit of providing excellent, honest, and compassionate care within the autism community.* We believe in the dedication and passion of our professional team and the science behind ABA to make a difference in the families and children we serve.* Ranked on the Inc. 5000 list for 3 consecutive years.* 1 of 4 Autism providers in the country to earn 3-year accreditation + telehealth from the Behavioral Health Center of Excellence.**Job duties:****Office Maintenance and Management*** Ensure all incoming visitors are greeted, screened and announced.* Answer all incoming phone calls and direct calls/inquiries to the necessary departments as needed following the outlined process* Ensure office common areas, conference rooms, kitchen/lunchroom area are clean and orderly.* Prepare and package all client materials for distribution (new and established clients)* Store materials and supplies in designated areas, ensuring they are easily accessible and properly labeled.* Receive, inspect, and record incoming materials and supplies such as educational and clinical resources, toys, art supplies, binders and client records.* Maintain records of material distribution, including quantities and recipients.* Review and collaborate with headquarters on all material and office purchases.* Oversee the distribution of all incoming and outgoing mail, deliveries, and packages.* Act as point of contact for all office/building equipment repairs, maintenance issues, and building updates.* Collaborate with Marketing and Human Resources in organizing materials for employee events, training sessions, and team-building activities.* Collaborate with Clinical Teams in organizing materials onboarding/training sessions* Assist in the onboarding process for new employees, providing necessary resources, information and equipment.* Provide general office administrative and clerical support as needed.**Administrative and Operational support tasks*** Support Pathways intake team with onsite collection of questionnaires, consents, and insurance information.* Support operational data entry in key systems* Assist with preparing reports on inventory levels, usage, and trends for management review.* Other duties as assigned.**Education and Experience Requirement:*** Minimum 2 years’ experience of varied and progressive office responsibilities.* Hands-on and proficient knowledge with Microsoft Office, Word, Excel, and SharePoint, Zoom, Dropbox.**Knowledge, Skills and Abilities:*** Advance knowledge of computers and systems.* Good analytical and problem-solving skills.* Good interpersonal and organizational skills.* Knowledge of data gathering techniques, such as research or files analysis, to obtain technical and administrative materials for organizational use.* Knowledge of principles and practices of organization, planning, records management, research, and general administration.* Ability to communicate effectively both verbally and in writing with staff, employees, and public.* Ability to operate standard office equipment including but not limited to computers (Apple and PC), printers, IP phones, mail machine, etc.* Accurate worker with attention to detail and deadlines.**WORK ENVIRONMENT, EQUIPMENT, AND PHYSICAL DEMANDS*** Prolonged periods sitting at a desk and working on a computer.* Ability to work in a fast-paced environment.* Ability to work 40 hours per week.* Ability to work cooperatively with others.* Must comply with practice policies and procedures.* Requires daily in-office work. It does not meet the requirements of regular telecommuting.* Physical activities include sitting for long periods of time, walking, bending, kneeling.* Must be able to reach, pull, and push.* Requires manual dexterity, auditory and visual skills.* Ability to lift up to 40 lbs.Hourly Pay: $16-$17 #J-18808-Ljbffr