Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join a growing team in Orange, California. This contract opportunity with permanent potential is ideal for someone who enjoys supporting daily office operations, working closely with leadership, and handling a variety of administrative tasks in a fast-paced environment. The role offers strong exposure to project coordination, documentation, and office support while providing room to expand skills across multiple business functions.

Responsibilities:
• Identify potential bid opportunities through online research and evaluate request documents for relevance and completeness.
• Track upcoming submissions and maintain organized bid timelines and supporting records using Excel and other office tools.
• Assemble, format, and distribute bid-related materials and administrative documents with a high level of accuracy.
• Manage filing systems, maintain orderly documentation, and handle routine clerical work that supports office efficiency.
• Provide day-to-day administrative assistance to company leadership, including coordination of documents, communications, and general office support.
• Assist with project and estimating-related administrative activities to help keep internal workflows moving smoothly.
• Learn additional duties in contract administration and billing support to strengthen team coverage and operational flexibility.
• Step in to provide backup support during employee absences and contribute to special assignments as business needs evolve.• At least 1 year of experience in an administrative, office support, receptionist, or related role.
• Proficiency with Microsoft Office applications, with particular strength in Excel.
• Strong data entry, computer navigation, and online research skills.
• Clear verbal and written communication skills with a detail-focused approach to internal and external interactions.
• Excellent attention to detail and the ability to produce accurate work under deadlines.
• Ability to manage multiple assignments at once and adjust priorities as needed.
• Dependable, adaptable, and willing to support a wide range of administrative and clerical tasks.