Executive Assistant II

Executive Assistant II

The Executive Assistant II provides high-level administrative support to three senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion. The ideal candidate will proactively anticipate needs, navigate ambiguity and build relationships with key partners and stakeholders.

What you'll do:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Help the leader maintain operating cadences for key deliverables for their teams.
• Coordinate and prepare materials for meetings, presentations including board presentations and reports, preparing rereads, consolidating materials, etc.
• Handle incoming and outgoing correspondence, including emails and messages, ensuring timely responses and follow-ups.
• Prepare and process expense reports in Workday, invoices in Jira and other financial documents.
• Schedule and coordinate complex group meetings, conferences, and events, including budgeting, arranging logistics, preparing agendas, and taking minutes.
• Partner with local office managers to ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables for teams, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement including AI and automations.

What you'll bring to Zelis:

• Minimum of 5+ years of experience in an executive assistant or administrative support role supporting SVP or C-suite executives.
• Experience supporting multiple senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software such as Workday, Jira, etc.
• Experience managing and hosting large meetings both in person and virtual.
• Experience with survey tools such as Survey Monkey
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to operate with a high degree of autonomy and sound judgment, proactively anticipating needs, navigating ambiguity, and taking appropriate action with limited direction.
• This role is hybrid with 2+ in office days/week and some travel.

Equal Employment Opportunity Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We welcome applicants from all backgrounds and encourage you to apply even if you don't meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email View email address on click.appcast.io.