Facilities Manager

Cornell Cooperative Extension of Niagara County has an opening for full‑time Facilities Manager working from the Lockport, NY office. The Facilities Manager has the primary responsibility to plan, manage, and coordinate the maintenance and appearance of the Association’s grounds and physical facilities to ensure the safety of staff, volunteers, participants, and the public attending events and programs at the Education Center. The Facilities Manager will resolve facility and maintenance issues and problems; provide guidance to the Executive Director on the state of facilities, upkeep, etc.; manage physical facility/facilities; oversee construction and renovation projects including scheduling of vendors and contractors. It is the role of the position to set and manage the daily, weekly, and monthly cleaning and maintenance schedules including, but not limited to, the office areas, bathrooms, storage areas, grounds, and entrances. The Facilities Manager is also responsible to oversee the preparations of facilities for meetings, rentals, and events; mowing; snow removal; repairs; minor carpentry and construction projects; maintenance of equipment; set up/breakdown; and coordinating facility needs with the Executive Director and/or designated staff. Responsible for ensuring OSHA/PESHA safety regulations are followed. Responsible for overseeing facilities staff, including scheduling, assignment of duties, training as needed, oversight/inspection of work, assisting in annual reviews, etc. REQUIRED QUALIFICATIONS • Bachelor’s degree or Equivalent Education. Associates degree plus 2 years transferrable program/functional experience may substitute. • Valid New York State Driver’s License. • Ability to meet travel requirements associated with this position. • Ability to meet acceptable background check standards. • Ability to work flexible hours, which may include evenings and/or weekends, as appropriate. • Ability to clearly communicate (speak, read, and write proficiently) in English. • Experience working with engineers, architects, carpenters, masons, plumbers, and electricians. • Demonstrated ability to provide leadership, supervision, and guidance to staff. • Ability to operate facility equipment, such as tractor, skid-steer, lawn mower, snow blower, etc. • Ability to climb and perform work from a ladder. • Demonstrated ability to provide cleaning, maintenance, and repair work. • Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. • Ability to work independently with a minimum of supervision and to complete work within a reasonable time frame. • Experience working in a team-oriented, collaborative environment. • Ability to rapidly adapt and respond to changes in environmental and priorities. • Ability to identify and address safety concerns in the workplace. • Ability to work effectively with co-workers. • Ability to communicate with supervisor and staff as pertains to the duties of the job. • Ability to follow oral and written instructions and assume responsibility with general guidelines and direction. • Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor. • Demonstrated ability to provide leadership, supervision, and guidance to staff. • Basic Computer Skills including use of e‑mail and computer‑based time collection. • Physical ability to do heavy lifting (able to lift and carry 50 pounds), to shovel snow, carry supplies and equipment. • Ability to perform the following functions with or without reasonable accommodation: frequently work in outdoor weather conditions including extreme heat, precipitation and cold; frequently lift, move or transport facility materials, office and landscaping waste; and constantly perform cleaning and maintenance tasks by frequently positioning self (for example, pulling, bending, reaching, touching, kneeling, using hands to feel/reach, climbing stairs and ladders). While performing the duties of this job, the employee is regularly exposed to work near moving and/ vibrating mechanical parts. The noise level in the work environment is typically moderate and occasionally very loud, especially when using equipment like lawnmowers, leaf blowers, snow blowers, etc. PREFERRED QUALIFICATIONS • Professional Licenses (Electrical, HVAC, Mechanical, Plumbing, etc.) • Experience in guiding and collaborating with volunteers. ESSENTIAL FUNCTIONS Administrative Direction - 25% • Develop written plans and strategies to maintain records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment. • Develop plans and methods to track building and equipment maintenance schedules, including all equipment operating manuals. • Provide input to the Executive Director for the planning of the Association facility budget. • Plan for staffing needs of facility, working with Executive Director. • Plan for facilities needs to be fulfilled by outside contractors/vendors. • Develop relationships with local vendors and contractors to facilitate identification and hiring as necessary for identified Association facility needs. • Provide planning input and guidance to Association Management for upkeep of facilities, needed repairs, etc. • Plan and organize work responsibilities according to priorities for facility staff. • Establish and design the emergency preparedness plan to include training for staff. • Confer with leadership on strategic facility needs. Administrative Management - 40% • Provide supervision to facilities staff, including scheduling, assignment of duties, training as needed, oversight/inspection of work, assisting in annual reviews, etc. • Assist with ensuring volunteer direction and management procedures are followed according to established policies and procedures by providing guidance, leadership and resources for volunteers and volunteer leaders including recruitment, screening, orientation, training, evaluation, and management. • Oversee all aspects of the cleaning, upkeep, maintenance, and repair of Extension’s building and grounds including the Administration Building and 4‑H Training Center to ensure a safe, clean, and orderly work environment for clientele, volunteers, and employees. • Resolve facility and maintenance issues and problems including any with staff or vendors. • Maintain building and equipment maintenance schedules. • Oversee and ensure completion of written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher, heating system annual maintenance, winterization of buildings and equipment. • Provide guidance and recommendations to Executive Director and Building & Grounds Committee on state of facilities, needed repairs, upkeep, etc. • Ensure emergency preparedness plans are monitored and kept up to date including trainings needed for staff. • Oversee construction and renovation projects, moves, building security, inventory control, and scheduling of vendors and contractors. • Collaborate with the Executive Director or designated staff to negotiate contracts with vendors and/or contractors and to ensure required risk management approvals are in place. • Ensure efficient utilization of facility maintenance staff including performance management, development, and training of staff. • In collaboration with the Executive Director, monitor facility budget. Monitor expenses and payments including verification of payment and invoicing matching contract pricing. • Provides regular and special reports on the conduct of the project to the Board of Directors and board committees as required. • Assure compliance of all OSHA/PESHA safety regulations. • Assure security of the facility. • Provide oversight to ensure timely performance of the following: Vehicle/Equipment: Oversee troubleshooting and scheduling of routine maintenance and inspections of vehicles and equipment; routine maintenance of building(s) mechanical equipment, including furnaces, air conditioners, ice machine, refrigeration units, etc. Maintain written plans and records for vehicles, facilities, equipment, and grounds, including maintenance records, seasonal work plans, etc. Ensure proper fire extinguisher maintenance. Rentals/Storage: Oversee and coordinate arrangements for storage and removal of winter storage vehicles. Make arrangements for buildings to be opened and closed, as necessary. Niagara County Fair: Oversee the preparation and maintenance of grounds, buildings, and driveways, etc. before, during and after fair; Oversee fair set up and tear down; manage trash/debris removal. Oversee electrician and electrical trouble shooting and repair. Administrative Coordination/Operation - 30% • Review and approve time cards and time‑off requests for direct reports. • Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc., to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks. • Safely operate all vehicles and other job‑related equipment. • Follow instructions regarding the use of chemicals and supplies. Record use and storage of all chemicals and cleaners utilized in MSDS record book as required. • Conduct training on Emergency Preparedness to necessary staff. • Maintains buildings, performing minor and routine painting, plumbing, electrical wiring, and other related maintenance activities. • Maintain written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment. • Makes minor maintenance repairs as needed (i.e., carpentry, plumbing, electrical, etc.). • Track and ensure delivery schedules, quantity and quality criteria are met. • Check completed work by contractors and vendors, follow up as needed. • Collaborate with facilities staff to perform the following as necessary: Grounds Maintenance: Maintain the exterior of building and grounds. Perform landscape and road/sidewalk maintenance such as: mow grass, maintain shrubbery and area around shrubs, weeding, fertilizing, rolling, etc.; snowplow, shovel, and salt driveways, building entrances, parking lots, etc. Includes operation of small hand/motor equipment (lawn mower, weed eater, shovel, etc.) and large motor equipment (tractor, snow plow, etc.). Building Cleaning/Upkeep/Security: Clean and maintain all public areas, restrooms, meeting rooms, and offices; removing all garbage, trash, and recyclables; clean and maintain appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, lawn mowers, tractors, floor scrubbers, etc. Provide general maintenance and repairs, such as minor plumbing, electrical, carpentry, roofing, flooring, and painting as required. Maintain paper goods and supplies. Handle deliveries and errands. Includes maintaining security of buildings and grounds (opening, closing, and locking doors, etc.). Vehicle/Equipment/Lighting Upkeep: Schedule routine maintenance/inspections of vehicles and equipment; replace bulbs and/or ballasts of interior/exterior lighting, when necessary, keep light fixtures clean; troubleshoot and maintain building(s) mechanical equipment, including furnaces, air conditioners, ice machine, refrigeration units, etc. Vehicle/Equipment Record Maintenance: Maintain log of activities and duties performed on vehicles/equipment and any other forms, paperwork, records, etc. as assigned. Maintain written plans and records for vehicles, facilities, equipment, and grounds, including maintenance records, seasonal work plans, etc. Arrange for fire extinguisher maintenance. Perform routine maintenance of HVAC systems. Rentals/Storage: Consult Rental/Sign-out calendar daily for information regarding buildings and grounds use and make arrangements for buildings to be opened and closed. Interact with storage/rental customers and represent the Association as required for winter storage of vehicles. Check facilities after use by renters and report damage to Executive Director. Special Events: Set up and clean-up for events and meetings according to schedule and as directed, including emptying trash, cleaning restrooms, and restocking supplies, sweeping/cleaning/mopping/vacuuming/waxing floors, taking down and setting up tables and chairs, etc., interacting with and assisting customers and catering staff as needed and directed. Niagara County Fair: Maintain and prep grounds, buildings, and driveways, etc. before, during and after fair; Assist with fair set up and tear down; manage trash/debris removal. Interact with business and food vendors to resolve issues/problems and represent the Association as required. • Represent the Association and interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times. • Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures. • Maintain confidentiality of all information and data collected, accessed and/or maintained. • Provide data and information to assist with preparation of reports, impact statements, and success stories for funders, advisory committees, Board, and others as requested. • Transport self and/or program materials/resources necessary for performing position responsibilities. Professional Improvement - 5% • In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities. • Participate in all required orientation, training, and/or in‑service meetings and events as scheduled/required. Health and Safety - Applies to all duties and functions • Support the association to maintain a safe working environment. • Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard. • Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified. Policy and Other Duties as Assigned - Applies to all duties and functions • Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned. • Conduct all programming and activities in accordance with applicable federal, state and local laws and regulations. • Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures, processes and Skills for Success. • Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner at all times. • Perform all assigned duties in a professional, timely, and accurate manner. • Maintain regular and predictable attendance and punctuality. POSITION DETAILS Expected Weekly Hours: 37.5 hours per week (Full‑Time) Annualized Wage: $62,500 to $64,000 commensuarate with experience. Location: Based from the Lockport, NY Remote Status: Remote work is not available. Benefits: Full benefits, based on eligibility, including: • Paid Vacation, Sick, and Personal leave • Paid Holidays • NYS Health Insurance Program (including Dental Insurance) • NYS Retirement (NYSERS) • Tax Deferred Annuity Plan • Long-Term Disability • Employee Assistance Program (EAP) • Flexible Spending Accounts • Term Life Insurance • Personal Accidental Insurance • Legal Plan Insurance • Auto and Homeowner’s Insurance • Pet Insurance • New York’s 529 College Savings Program No relocation or VISA Sponsorship available. Job Title: Association Facilities Manager Level: 002 Pay Rate Type: Salary Company: Contract College Contact Name: Kimberly Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University. Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant. Look for us on the web at cce.cornell.edu/ #J-18808-Ljbffr