District Student Records Lead (26-27 SY)- Performance Outcomes & Data

Irving Independent School District Job Description

Job Title: District Student Records Lead

Wage/Hour Status: Nonexempt

Reports To: Coordinator of Data Governance

Pay Grade: Paraprofessional 060 (230 Days)

Department: Performance Outcomes & Data

Date Revised: June 2026

Primary Purpose: Provide training and assistance to campus records clerks in the management and digitization of student records

Qualifications:

Minimum Education/Certification:

• High School Diploma and advanced clerical training, and/or an associate degree, or equivalent combination of education and experience.

Special Knowledge/Skills:

• Demonstrate knowledge of related federal, state, and local laws, codes, and regulations.
• Demonstrate ability to be detail-oriented, dependable and trustworthy.
• Demonstrate ability to function independently with minimal supervision.
• Demonstrate ability to prioritize, manage time well, multi-task and troubleshoot.
• Demonstrate ability to communicate and interface effectively with all levels of district personnel and the public.
• Demonstrate organizational, communication, and interpersonal skills required to achieve the goals of the position.
• Demonstrate working knowledge of research and report preparation methods and techniques.
• Demonstrate ability to apply methods, practices, and terminology used in automated databases and filing systems.
• Demonstrate computer skills, specifically with MS Windows, MS Office Professional, and Google Workspace.
• Demonstrate knowledge in the use of office, document production, and warehouse equipment.

Minimum Experience:

• Two (2) years of school district experience, preferably in student records or administrative support.

Major Responsibilities and Duties:

1. Process and/or assist with all record requests received by the department in compliance with privacy laws.
2. Provide regular feedback to the department supervisor regarding the status of projects or issues pertaining to the records management program.
3. Assist management with system administration of department's systems of records management.

Records Requests:

1. Process student records requests from various requestors in compliance with FERPA regulations and district policy.
2. Assist campus and district staff with processing student record requests in compliance with FERPA regulations and district policy.
3. Process student records requests from various requestors in compliance with regulations and district policy.
4. Assist campuses with establishing proper student record protocols.
5. Monitor campus student record keeping.
6. Monitor campus and district TREx and external request software processes.
7. Facilitate the transition from physical to digital record keeping.

Records Management:

1. Assist and train campus staff in following district student record procedures.
2. Maintain confidentiality and physical security of student records

Other:

1. Exhibit behavior that is professional, ethical, and responsible and serve as role model for staff and public.
2. Adhere to instructions and guidance from project leaders in a professional manner.
3. Attend all related meetings, as required.
4. Maintain confidentiality of information.
5. Other duties as assigned.

Supervisory Responsibilities: None

Equipment Used: Personal computer, printer, digital copier, fax machine, multi-line phone system, scanners.

Working Conditions:

Mental Demands: Maintain emotional control under stress, work with frequent interruptions, reading, concentrating, communicating (verbal and written), coordinating, compiling, copying, sorting, computing and summarizing.

Physical Demands/Environmental Factors: While performing the duties of this job, the employee is regularly required to sit; handle tools and equipment; and communicate effectively. The employee is occasionally required to stand and walk. The employee must routinely lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate. Work around moving objects or vehicles with occasional exposure to temperature extremes (hot or cold), and dust. Be able to routinely travel within the district, for deliveries, etc. and for training.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.