Healthcare Executive Assistant to VP

Executive Assistant Shift: Day 5x8-Hour (08:00 - 17:00) MUST BE: Proficient in Microsoft Office suite, Microsoft Outlook calendar, experience with providing executive level clerical support. This role is a high level Executive Assistant supporting the VP. Prior Executive Assistant experience from a healthcare environment is HIGHLY Preferred

JOB REQUIREMENTS

At least 3+ years of experience supporting VP level and above preferably from a healthcare environment. Healthcare environments will get preference.

JOB DUTIES

Keep calendar up to date, removing and adding items accordingly. Provide documents that are needed for meetings. Work with other admins to set up meetings. Making phone calls as requested by director. Gathering information as needed by director. Scheduling 1:1 meeting with direct reports Making sure director is on time to meetings; If they need a reminder if their meetings are back-to-back. Keep director aware of changes as they occur. Organizing paperwork and filing IS for Director o Ordering new laptops, printers, cell phone, iPad as needed o Maintaining supplies for printers for directors and ourselves o Call IS with problems that occur for director and us o Ordering software as needed or upgrades. Creating memberships/ or reinstating memberships to organizations (ex: AAACN) Keep mileage for the director to input mileage reimbursement as needed. Corporate reports on compliance pulling our data and dispersing accordingly (i.e., competencies, flu shot) Helping new managers with parking Arranging new employee internal orientation Computer assignment Office Phones changed over to them; appropriate notifications set up. Ordering or assigning new cell phones Process reimbursements for costs out of pocket Travel Conferences, when needed. Make reservations for employees traveling. Book air and or hotels for travelers Mail cards and interoffice items #J-18808-Ljbffr Accede Solutions Inc (accedesolution.com)