HVAC Service Estimator & Proposal Coordinator
Full-time
System One
HVAC Service Estimator & Proposal Coordinator Chandler, AZ | Full-Time | Hybrid Opportunity
We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.
Key Responsibilities:
- Review technician reports, service notes, and site photos to develop repair and replacement estimates
- Prepare accurate labor, material, and equipment cost estimates
- Source pricing and negotiate with vendors and subcontractors
- Draft, submit, and track professional proposals and repair quotes
- Coordinate sold-job handoffs to service and operations teams
- Manage purchase orders, equipment lead times, and material tracking
- Serve as a primary point of contact for customers regarding estimates and proposal status
- Maintain estimating logs, CRM/COINS records, and support process improvement initiatives
Qualifications:
- 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
- Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
- Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
- Excellent communication and customer service skills
- Strong organizational skills with the ability to manage multiple deadlines and priorities
What’s Offered:
- Competitive hourly pay
- PTO, paid holidays, and sick time
- Hybrid work schedule available after introductory period
- Company-provided laptop and cellphone
- Health insurance, 401(k), and additional benefits Ref: #673-STS Denver
We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.
Key Responsibilities:
- Review technician reports, service notes, and site photos to develop repair and replacement estimates
- Prepare accurate labor, material, and equipment cost estimates
- Source pricing and negotiate with vendors and subcontractors
- Draft, submit, and track professional proposals and repair quotes
- Coordinate sold-job handoffs to service and operations teams
- Manage purchase orders, equipment lead times, and material tracking
- Serve as a primary point of contact for customers regarding estimates and proposal status
- Maintain estimating logs, CRM/COINS records, and support process improvement initiatives
Qualifications:
- 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
- Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
- Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
- Excellent communication and customer service skills
- Strong organizational skills with the ability to manage multiple deadlines and priorities
What’s Offered:
- Competitive hourly pay
- PTO, paid holidays, and sick time
- Hybrid work schedule available after introductory period
- Company-provided laptop and cellphone
- Health insurance, 401(k), and additional benefits Ref: #673-STS Denver
Vacancy posted 19 days ago
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