Office Administrator

Location: Northport, FL, 34289 Schedule: Monday-Friday, 7:00 AM - 4:00 PMOverviewWe are seeking a highly organized and detail-oriented Service Scheduler / Administrative Assistant to support scheduling operations within a fast-paced construction/services environment. This role is responsible for coordinating services and inspections while maintaining communication with builders, field teams, and local counties.This is a great opportunity for someone who thrives in a high-volume setting, enjoys multitasking, and wants to grow into a long-term role.Key ResponsibilitiesSchedule all variety of services using internal systemsReschedule service work as neededUtilize systems such as Computer Ease and Supply Pro to coordinate schedules and communicate with buildersMaintain and update the master schedule; communicate delays or changes to appropriate partiesManage a high volume of scheduling requests in a fast-paced environmentSchedule inspections (wide variety of electrical services)Track and document inspection results (passed/failed) in Excel logs and shared drivesProcess failed inspection fees and maintain accurate recordsCommunicate with county offices regarding permitting or scheduling issuesAccess builder portals and multiple systems to monitor job site updatesProvide coverage for other locations when neededPerform additional administrative and scheduling duties as assignedRequired QualificationsHigh school diploma required2+ years of customer service experienceStrong attendance, reliability, and accountabilityProficiency in Microsoft Office (Excel, Outlook, etc.)Excellent organizational skills and attention to detailAbility to multitask, prioritize, and meet deadlinesStrong communication skills with the ability to work with multiple stakeholdersAbility to stay focused and work well under pressureTeam-oriented with a willingness to learn new systems and processesPreferred Qualifications4+ years of scheduling experience3+ years of data entry experienceExperience in construction, electrical, or service-based industriesFamiliarity with Computer Ease, Supply Pro, or similar scheduling systemsExperience scheduling inspections, permits, or working with builder portalsWhy Join Us?Consistent Monday-Friday schedule (no weekends!)Opportunity to convert to a permanent roleStable, team-oriented work environmentHands-on role with growth potentialApply Today!If you enjoy staying organized, solving scheduling challenges, and being a key part of keeping projects on track, we'd love to hear from you!Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law