Bookkeeper

The Bookkeeper will be responsible for processing donation invoices, accounts payable, and payroll, ensuring the accuracy of Finance processing reports and documentation. ESSENTIAL DUTIES AND RESPONSIBILITIES Accounts Payable (40%) Process accounts payable timely and accurately, ensuring expenses are posted in the proper period and to the proper class. Enter expenses and bills into accounting software and allocate to appropriate grants and departments. Complete accounts payable forms including property tax exemption forms, worker’s compensation payroll reports, vehicle registrations, etc. Onboard new vendors and independent contractors as needed and process yearly 1099’s. Manage financial elements related to utilities and leases for all 4D Recovery facilities. Allocate prepaid assets and expenses, including business insurance. Update AP systems as related to new and/or growing 4D Recovery programs. Accounts Receivable (10%) Create donation and sponsorship invoices and Google sheet tracking systems that align with donor databases. Lead financial reconciliations with the Development department. Company Credit Card Management (10%) Review and categorize purchases. Set up and disable cards as needed. Audit card usage to verify that purchases are compliant with 4D Recovery spending policies and grant requirements when applicable. Utilize Ramp credit card management system to automate and improve purchase coding. Payroll (20%) Prepare and process bi-weekly payroll for 100+ employees. Calculate, process, and generate manual checks as needed for employment terminations or bonuses. Research basic employee payroll-related inquiries and address questions in a timely manner. Assist with retroactive payments and deductions as needed. Responsible for organization-wide payroll true-ups. Process Wage Garnishment requests, including entering deductions into payroll and sending responses to state departments or creditors as needed. Maintain proper payroll documentation and organization. Review staff expense and mileage reports as needed. Report payroll to 403(b) carrier. Finance Support (20%) Assist with month- and year-end processes. Complete data entry for budgets. OTHER DUTIES AND RESPONSIBILITIES Attend supervision, team, and agency meetings as directed. Perform other duties as assigned. JOB/BEHAVIORAL COMPETENCIES Careful with risk and details. Although you have a strong sense of urgency and work at a faster than average pace, you also have a high sense of responsibility for making sure your work is accurate and valid. If something is off in your data, things aren’t adding up...you’re going to notice and fix it. Service. You must support a business culture that reflects the value placed on high quality client services and organization-wide collaboration. This requires managing and maintaining excellent professionalism and ethical boundaries. MINIMUM QUALIFICATIONS AND EXPERIENCE This position typically requires a High School Diploma or equivalent. Must have reliable transportation or maintain a valid driver’s license for the state of residency and have a driving record permitting coverage under the corporate liability policy. If driving a personal vehicle for work purposes must also have and maintain personal auto liability coverage. All employees driving for work purposes, regardless of whether driving a personal or agency vehicle, must complete the agency’s driving approval process before they drive for work. At least three years of work experience in bookkeeping. Experience with performing audits. Ability to effectively use most features of Google Workspace and Microsoft Suites. Intermediate experience with Quickbooks. Experience with credit card management software (e.g. Ramp). Ability to create detailed reports as requested. Ability to work independently and as a team player. Excellent communication, trauma-informed approach and conflict resolution skills. Well-developed documentation skills and a strong commitment to quality management; ability to write accurate and concise reports while meeting tight deadlines. Must be dependable, flexible and punctual, and exhibit strong time management skills. Able to clearly articulate information to people of varying cultural, linguistic, and educational backgrounds. Able to communicate clearly, concisely, and effectively both orally and in writing. Able to problem solve and develop creative approaches. #J-18808-Ljbffr