Front Desk Administrator

Job Description

Job Description

About Us

Doyle Construction is a $250M general contractor with offices across the Mid-Atlantic and Southeast US. Founded in 2008, our mission is simple: we exist to build goal-exceeding projects and fulfilled people. We believe the most memorable experiences stem from one principle- it's the people who make the difference . We foster collaborative, dedicated teams grounded in professionalism, integrity, and a commitment to excellence.

About the Role

We are seeking a highly organized, proactive, self‑directed Front Desk Administrator  who takes ownership of office operations and ensures a seamless, professional environment for team members, clients, and visitors. This individual will be the go‑to resource for internal teams and will support the administrative, HR, and operational needs of a fast‑growing construction organization.

Responsibilities

• Manage day‑to‑day office operations to ensure a smooth, efficient, and professional work environment.
• Manage travel accommodation for our travel team members.
• Manage and monitor fleet management.
• Assist with accounting tasks and coordination with third‑party providers when needed.
• Oversee conference room scheduling, office communications, mail, shipping, and general suite needs.
• Professionally respond to general voicemails and answer incoming calls.
• Approve and manage office bills (Comcast, phone services, postage).
• Maintain proactive communication and ensure follow‑up on outstanding tasks.
• Track and manage company apparel inventory.
• Monitor and maintain office supplies, equipment, and vendor relationships.
• Oversee general office maintenance, repairs, HVAC issues, and communication with building management.
• Support company initiatives, recurring meetings, and culture‑building events.
• Uphold company standards for organization, professionalism, and confidentiality.

Qualifications

• 2+ years of administrative and office management required.
• Strong verbal and written communication skills.
• Proactive and "make it happen" attitude.
• High attention to detail and exceptional organizational skills.
• Flexibility and problem‑solving mindset; able to support a rapidly growing organization.
• Tech-savvy including experience with travel booking and expense reports. Proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities with professionalism and discretion.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Pet Plan
• LTD and STD
• HSA
• Paid time off
• 401(k) and match
• Company paid holidays
• Company training
• Paid Parental Leave
• Financial Planning Services
• PTO
• Monthly cell phone allowance

EEO