Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a dedicated Accounts Payable Specialist to join an established team in Atlanta. This role plays a vital part in managing the company's accounts payable processes, ensuring timely and accurate payments to vendors, supporting month-end closing activities, and maintaining compliance with internal controls and accounting standards.

Responsibilities:

• Process vendor invoices by reviewing, verifying, and assigning expenses accurately.
• Match purchase orders, receipts, and invoices to ensure transaction accuracy before approval.
• Prepare electronic payments, ACH transfers, and checks in a timely manner to meet payment deadlines.
• Reconcile vendor statements and resolve discrepancies promptly to avoid overdue payments.
• Maintain accurate accounts payable records and supporting documentation for audit readiness.
• Respond to vendor inquiries regarding payment status and account issues professionally.
• Support month-end close activities by participating in journal entries and financial analysis.
• Ensure compliance with company policies, internal controls, and internal accounting standards.
• Obtain managerial approval for creditor invoices before processing payments.
• Batch and verify creditor and sundry invoices for system input and output accuracy.
• Process check runs and requisitions, ensuring all paperwork is correctly matched before signing.
• Mail checks and maintain backup documentation in accounts payable files.
• Reconcile creditor statements regularly to ensure account accuracy.
• Assist with audit preparations by providing requested documentation and reports.
• Update and maintain A/P files to ensure organized recordkeeping.
• Handle vendor inquiries efficiently and professionally to foster good relationships.

Requirements:

• Associate or bachelor's degree in accounting, finance, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience.
• Proficiency in accounting software and strong Microsoft Excel skills.
• Excellent attention to detail and organizational ability.
• Strong analytical skills with flexibility to adapt to new processes.
• Ability to work in a hybrid environment with a focus on accurate, timely payments.
• Effective communication skills to handle vendor and internal inquiries professionally.