General Clerk Attendance-Dakota HS

General Clerk II - Attendance

Performs a wide variety of clerical support services to assist the efficient operation of the High School Attendance office while ensuring that decisions made are in compliance with assigned position responsibilities, school policies and procedures and maintaining confidentiality.

Duties and Responsibilities

• Maintains, processes, updates and verifies student attendance records and enters data into school computer systems.
• Prepares and mails student attendance and tardy letters on a weekly basis.
• Accesses the attendance telephone line, documents and monitors student attendance, and approves releases from school and issues passes; logs daily absences and tardies retrieved from phone calls, teachers, etc.
• Prepares student credit review documentation at the end of each semester.
• Responds to customer needs and provides appropriate responses and referrals; takes messages and relays information as needed.
• Requests, receives and distributes homework assignments for student on extended suspension or medical-related absences.
• Composes and prepares school correspondence, standard documents and forms and other written materials including typing, compiling, printing, copying and distributing various school letters, forms and reports.
• Assigns lockers to students and maintain master locker file for building.
• Run and distribute student attendance reports to teachers or administrators as necessary.
• Assist in processing count day.
• Assist in monitoring sick and injured students.
• Monitor and report communicable diseases to the health department.
• Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, and telephones.
• Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education, Experiences, Knowledge, Skills and Abilities

Education:

This position requires high school diploma or equivalent.

Experience:

• No previous clerical experience required.
• One year of related experience providing clerical support in an office setting preferred.

Knowledge:

• Knowledge of basic math, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.

Abilities:

• Ability to read and interpret district policies, guidelines, and government regulations, required.
• Ability to write routine reports and correspondence, required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
• Ability and willingness to learn different software systems, required.
• Ability to multi-task, meet deadlines, and work in a fast paced work environment, required.
• Ability and willingness to work cooperatively with teachers, community, students and staff, required.
• Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.

Skills :

• Word processing 40 wpm, required
• Word processing programs, required
• Spreadsheet programs, required
• Basic math skills, required
• Good verbal and written communication skills, required
• Customer Service Skills, required
• PowerSchool, required

Testing:

Keyboarding, Data Entry, Basic Word, Basic Excel, Basic Math, Customer Service, Alpha Filing, Proofreading and Basic PowerSchool are required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files and materials, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment moderate to loud.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Reports to: Assistant Principal Updated: november 2015