Comptroller 1

Job Description

Job Description

Description:

Summary/Objective

The Comptroller 1 will be responsible for managing the federal grants and awards for the agency and works with the Comptroller 2 and the Executive Director in maintaining the organizational budget and financial requirements. Reporting directly to the Executive Director (ED), the Comptroller 1 will provide accounting, budgetary, operational and programmatic support. Comptroller 1 will be the primary agency contact for federal awards and grants. This position will serve as an active member of the Management Team, helping to develop and implement the agency’s vision and mission.

Essential Functions

Leadership & Collaboration

• Actively manages the day-to-day accounting and financial operations of the agency with the finance team.
• Collaborates with the fiscal staff in managing the Billing, Invoicing, Accounts Receivable and Accounts payables functions.
• Develop budgets for the agency, individual programs, and new/ proposed/expanded services, including the preparation of budget revisions as needed.
• Collaborates with the HR department and ED in supervising and completing the payroll process.
• Maintains finance policies and procedures and trains staff accordingly.
• Supervises procurement procedures and ensures program compliance.
• Prepares, analyzes, and presents monthly financial reports for the agency, its programs, and activities.
• Reports on financial results and issues to the ED and Board of Directors.
• Collaborates with the ED in preparing and submitting annual and one-time grant applications.
• Supervises the budgets included in federal grant and award applications and ensures that financial planning and goals are met.
• Prepares all program’s federal and agency financial reporting required for funding sources in internal and external systems.
• Supervises the agency’s banking activities and actively manage cash flow to ensure it meets agency needs.
• Works with the fiscal department in maintaining cost and salary allocation plans and updating as needed.
• Manages the negotiation and execution of agency contracts with funding sources, vendors and collaborative service providers.
• Manages accounting control systems and internal audits ensuring the accurate and timely production of accounting information and financial reports.
• Monitors changes in legal, regulatory, and administrative environments and implement changes in procedures and needed to maintain compliance while maximizing operational and financial results.
• Works with HR in review of employee benefits plans and expenses.
• Participates in reviews.
• Collaborates with Comptroller 2 in ensuring an accurate monthly closing of financials and of the fiscal year, meeting all deadlines.
• Completes CHEFA reports in a timely manner.
• Works with the finance department to work with its independent Auditor(s) to ensure the annual audit(s) is/are completed smoothly, without findings and in a timely manner.
• Participates in regular trainings to refresh skills and learn about new policies/procedures.
• Perform other duties as assigned by supervisor

Required Education and Experience

• Undergraduate degree from an accredited college or university; with Master’s degree preferred.
• Five to seven years of senior management experience with an organization with operations more than $5 million per year and over 100 employees preferably with a non-profit agency.
• Managerial experience, non-profit social service experience preferred.