Program Coordinator

Job Type


Full-time

Description

The Program Coordinator will serve as the go-to-person and will provide administrative support to the Program team. In this role you will manage a wide range of tasks within a single project or within a multi-project, high volume, program. An ideal candidate is someone who thrives in a fast-paced environment, is proactive, and who will manage complex administrative projects with a strong attention to detail. This position provides the opportunity to learn from and work with multiple divisions of the company including Program Management, Construction, Estimating, Accounting, Survey and Design.

• Execute comprehensive project updates in OPM (Menemsha's online project management system).


• Facilitate program/project meetings as needed, maintaining meeting minutes and following up on team deliverables.


• Support preparation of project/program specific reporting (i.e., weekly client reports, project schedule updates, program master schedule updates).


• Secure Client, Landlord and/or Municipality certificates of insurance.


• Release mall deposits, check requests, and additional documentation required for project start.


• Research permit requirements, prepare permit applications, and track status, as required.


• Review, document, and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e., insurance, billing terms, bonds, project deliverables).


• Monitor plan revisions, distribute to field, subcontractors, and project team as directed by the PM.


• Assist with procurement and vendor coordination, placing orders and tracking deliveries.

• Support field supervision with temporary labor requests, utility coordination, and equipment requests (dumpsters, lifts, porta potty, etc.).


• Track timeliness of responses to RFI's, change orders, submittals etc. to support project/program schedule.


• Coordinate timely closeout of project and assist in gathering client required closeout documentation.


• Monitor status of project billings and payments.


• Respond to subcontractor and/or vendor payment inquiries as needed.


• Provide support in subcontractor lien waiver collection as needed


• Train new members of the project management team on systems and procedures; Provide client specific training and direction, as needed.


• Assist with warranty calls, researching and fulfilling warranty requirements.

Requirements

Knowledge, Skills & Abilities


• Strong client service orientation, willingness to learn, strong work ethic and diligence.


• Perseverance and creativity in getting the job done, self-motivated, excellent analytical skills.


• Excellent verbal and written communication skills.


• Strong multi-tasking ability.


• A "do whatever it takes" attitude.


• Basic Construction knowledge preferred but not required.


• Strong Microsoft Office and Outlook experience required.


• Strong organizational skills, attention to detail, ability to prioritize.


Education & Experience


• Previous experience providing complex administrative support, preferably in Construction or a related field.


• Higher education and/or certifications related to Construction Management preferred.


• Solid knowledge of construction processes and procedures.


• Timberline and Procore knowledge a plus.


Menemsha Offers the Following Benefits Package:

• Medical
• Dental
• 401K
• Paid Time Off & Holidays
• Disability Benefits
• Life Insurance
• Parental Leave
• Employee Perk Program
• Direct Deposit

Salary Description


$65,000.00 to $80,000.00