Staffing Coordinator

Job Description

Job Description

Scheduler/Staffing Coordinator

ASPYRE of Waukegan is seeking a highly organized and dependable Scheduler to join our team. The Scheduler plays a vital role in ensuring appropriate staffing coverage throughout the facility by coordinating employee schedules, managing staffing needs, and supporting department leaders with workforce planning.

The ideal candidate is detail-oriented, proactive, and able to thrive in a fast-paced healthcare environment while maintaining excellent communication with staff and leadership.

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Flexible Spending Account (FSA)

• Life Insurance

• Critical Illness Insurance

• Short-Term Disability Insurance

• Accident Insurance

• Hospital Indemnity Insurance

• 401(k) Retirement Savings Plan

• On-Demand Pay Option

• Paid Time Off (PTO)

• Tuition Reimbursement Program

• Create and maintain staffing schedules for nursing and facility departments

• Ensure adequate staffing coverage for all shifts in accordance with facility needs and staffing requirements

• Coordinate replacement coverage for call-offs, vacations, leaves of absence, and open shifts

• Communicate staffing needs and schedule changes with department managers and staff

• Monitor overtime, agency usage, and staffing patterns to support operational goals

• Maintain accurate scheduling records and staffing reports

• Verify employee availability, attendance, and schedule adherence

• Assist with tracking and maintaining employee timekeeping records as needed

• Work closely with Human Resources, Nursing Leadership, and department managers regarding staffing needs

• Respond promptly to staffing emergencies and last-minute scheduling adjustments

• Ensure compliance with facility policies, labor regulations, and staffing requirements

• Maintain confidentiality of employee and resident information

• Perform other duties as assigned

• High school diploma or equivalent required

• Previous scheduling experience in a healthcare, skilled nursing, long-term care, or related setting preferred

• CNA certification required

• Knowledge of staffing practices and scheduling software preferred

• Strong organizational, time management, and problem-solving skills

• Excellent communication and interpersonal abilities

• Ability to work independently and manage multiple priorities

• Proficiency in Microsoft Office, including Excel and Outlook

• Ability to maintain confidentiality and professionalism in all interactions

If you are a detail-oriented professional who enjoys coordinating schedules and supporting healthcare teams, we encourage you to apply today.