Executive Administrator

Marketing Team Administrative SupportThe Marketing Team is looking for an individual to join us and support our team in the LAC region. The potential candidate will proactively engage with the team members, vendors, and other internal teams in Visa, coordinating all the administrative work and taking lead in task related to our organization.The role will provide overall administrative and operational support to the team in LAC, ensuring smooth operations of a fast-paced, results-driven team, the potential candidate will also support in the logistics and operations of key LAC region.Specific responsibilities include:Analyze, prepare, and submit work/purchase orders from vendors while maintaining orderly communications with themReview finance reports to validate that all expenses match correctly and are properly codedAssure compliance of team members' initiatives, including contracts, business cases, travel, and corporate expenses, as per Visa's policiesCoordinate executive communications, including taking calls, responding to emails and interfacing with our internal clientsSchedule meetings and appointments, secure rooms and internal spaces for activitiesBook and manage travel logistics, expenses and itineraries for select function membersPrepare and submit expenses as well as track and report budget variances and updates for the teamMaintain an organized system of paper and electronic documents as per Visa's records and information management programPrepare internal and external documents for the team members in support of function operationsPrepare insights and decks taking different sources and producing a story line that addresses complex topics simplyPartner with peers in other functional areas (e.g., marketing, sales, risk, innovation) and across global/regional teams to execute projects in ways that leverage the breadth and depth of Visa's resourcesFacilitate monthly internal meetings and eventsUphold a strict level of confidentialityVisa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.QualificationsBasic Qualifications:Associate: Minimum of 6 months of work experience or a Bachelor's DegreePreferred Qualifications:Associate: 2 or more years of work experience5 years of professional experience in a corporate environment2 years of experience as an Executive Assistant,Prior experience managing budgets, expenses and vendor relationshipsExperience using Microsoft products including PowerPoint, Excel, Word and OutlookDiscretion combined with poise and professionalism in all communicationsMust be able to exercise good judgment regarding information which may be confidentialMust have excellent communications skills both verbal and written in Spanish and English, Portuguese a plusAbility to operate effectively and efficiently in a challenging, fast-paced environment.Customer service-focused with ability to work collaboratively with othersAbility to multi-task and prioritize work with attention to detailSolid planning, organizational and written and verbal communication skillsStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilitiesDemonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgencyInformation for US ApplicantsFor roles located in the US, the estimated salary range for this position is $72,000 to $111,500 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.Work HoursVaries upon the needs of the department.Travel RequirementsThis position requires travel 5-10% of the time.Mental/Physical RequirementsThis position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.Visa is an EEO EmployerQualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.