Administrative Assistant

Join SitusAMCSitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!This role will provide general, administrative support to a Team of Principals and Managing Directors. The position may also require providing additional support to other members of the team. The position requires in office 4 days per week.Essential Job Functions:Schedule and organize meetings, conferences and off-sites including all related logisticsArrange travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordinationAllocate and process expenses and confirm compliance with applicable policies for Executives, including American Express and Out of Pocket expenses using the Concur expense management systemPrepare and edit relevant materials for team, including Word Documents, and Excel SpreadsheetsScreen incoming calls and greet guests in a professional and courteous mannerEstablish, develop, maintain and update filing systemHandle recruitment coordination and logistics for new employees on the teamCoordinate closely with team and other assistants to provide phone coverage and back-up assistanceUse US Mail, FedEx, and other services to send and track priority mail Manage work priorities independently and respond to business outside of normal business hours as neededMaintain Pelium LinkedIn, including posting and sharing as well as coordinating with other groups to develop contentPerform other related general administrative tasks for executives as assigned and requiredOther activities as may be assigned by your managerQualifications/ Requirements:Bachelor's Degree in related field, or equivalent combination of education and experience5-8 years of administrative assistance experience preferredExperience in the finance industry is preferredAbility to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlinesStrong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate actionExemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacySuperb written and verbal communication skills. Strong attention to detail when composing and proofing materials requiredTeam-oriented and collaborative attitude is a mustExtensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPointWorking knowledge of office administrative procedures and operating standard office equipmentThe annual full time base salary range for this role is $70,000.00 - $80,000.00. Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.