Accounts Payable/Receivable Specialist

About ClearPoint Neuro

ClearPoint Neuro is a device, cell, and gene therapy-enabling company offering precise navigation to the brain and spine. We uniquely provide both established clinical products as well as pre-clinical development services for controlled drug and device delivery. ClearPoint Neuro is engaged with healthcare and research centers in North America, Europe, Asia, and South America.

Position Summary

We’re looking for a detail-oriented Accounts Payable/Accounts Receivable Specialist to join ClearPoint Neuro’s Finance and Accounting team. This role owns the day-to-day accounts payable process and plays a key part in period close activities, especially accrued and prepaid expenses, as well as accounts receivable.

The ideal candidate has strong organizational skills and a basic understanding of GAAP and internal controls. This candidate can work independently and has a track record of ethically handling financial information, with strong interpersonal skills and problem-solving skills and a desire to grow within a public-company environment.

Key Responsibilities

Accounts Payable

• Process vendor invoices from start to finish, including PO and receipt matching (2- and 3-way match), ensure appropriate coding to GL accounts and departments, obtain appropriate approvals, and facilitating timely payments
• Review aged payables and correspond with vendors to resolve discrepancies quickly
• Work with Purchasing, Operations and department heads on PO and receiving issues
• Reconcile the AP subledger to the general ledger each period
• Manage the 1099 filing process

Accrued Expenses

• Identify AP accruals by reviewing invoices to determine the period of performance compared to date of invoice entry
• Reach out to vendors at quarter end to inquire about open invoices and unbilled charges and document resulting accruals
• Meet with or support meetings with department heads to understand contract/PO-related accruals for each department

Prepaid Expenses

• Review invoices to spot prepaid items such as insurance, software subscriptions, maintenance contracts and conference fees and ensure proper coding
• Work with the Senior Accountant to support maintenance of prepaid expense schedules

Accounts Receivable

• Record cash receipts daily
• Monitor AR aging, follow up on past-due accounts and escalate collection issues
• Reconcile the AR subledger to the general ledger each period

Close, Reporting & Compliance

• Complete AP activities and review of accrued purchases within close deadlines
• Prepare journal entries and account reconciliations within close deadlines
• Support the quarterly review and annual audit by preparing PBC schedules and answering auditor requests
• Follow internal controls and SOX requirements and document processes
• Identify and help carry out process improvements and automation opportunities in the ERP

Qualifications

Required

• Bachelor’s degree in Accounting or Finance
• Public company experience, including exposure to SOX controls
• Minimum 3–4 years of experience in AP, general accounting, or a similar role
• Solid working knowledge of U.S. GAAP, particularly accrual accounting and expense recognition
• Hands-on experience with month-end close and account reconciliations
• Strong Excel skills (lookups, pivot tables, SUMIFS)
• Experience with an ERP system (NetSuite preferred)
• Strong attention to detail, organization and the ability to meet deadlines

Preferred

• Experience in manufacturing environment
• Experience in medical device, life sciences
• Familiarity with AP automation tools and expense management systems

Pay range is $25/hour - $34/hour

Job position is on-site in Solana Beach, CA

Industry

• Medical Device