Executive Assistant

$95k - $125k

Incendia Partners

Executive Assistant to COO

Boston, MA (Hybrid)

We are representing a leading organization in the financial services space seeking a highly capable Executive Assistant to serve as a key partner to the COO. This is a high-trust, high-visibility role for someone who thrives in a fast-moving environment where priorities shift quickly and precision matters.

This opportunity is best suited for an EA with 48 years of experience supporting senior leaders or C-suite executives. The ideal candidate is calm under pressure, highly resourceful, and skilled at staying several steps ahead in managing executive needs, communications, and strategic priorities.

What Youll Be Doing

Own and optimize a complex, ever-changing executive calendar across multiple time zones and stakeholders
Coordinate end-to-end travel logistics, both domestic and international
Prepare briefing materials, presentations, and executive-level documentation
Monitor and drive follow-ups on key deliverables, decisions, and action items
Act as a trusted point of contact for senior leaders, external partners, and clients
Support confidential initiatives and high-priority strategic projects
Help coordinate leadership meetings, planning sessions, and firm-wide events
Manage expense reporting and related administrative processes with accuracy

What Were Looking For

48 years of experience in an Executive Assistant or similar senior support role
Background in financial services, investment management, consulting, or other fast-paced environments preferred
Exceptional organizational instincts and strong attention to detail
Strong written and verbal communication skills
Ability to manage ambiguity, shifting priorities, and time-sensitive requests
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
Strong judgment, discretion, and professionalism in handling sensitive information
Proactive mindset with the ability to anticipate needs before they arise
Interest in philanthropy or mission-driven work is a strong plus

Whats Offered

Competitive base salary range of $95,000$125,000
Eligibility for 10% bonus range
10% -15% profit sharing opportunity
Hybrid work flexibility in the Boston area
Comprehensive benefits package and strong PTO policy
Collaborative, high-performance environment with meaningful exposure to leadership
Opportunity to contribute to both operational excellence and strategic impact

If youre an experienced Executive Assistant in the Boston market looking for a high-impact next step supporting senior leadership, wed love to hear from you.

Applicants must be authorized to work in the U.S. for any employer. Our client is unable to sponsor or assume sponsorship of employment visas.

Apply

Vacancy posted 2 days ago

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