Accounts Payable & Accounts Receivable Specialist

Job Description

Job Description

About the Position

SuperSource is looking for a dependable, detail-oriented  Accounts Payable & Accounts Receivable Specialist to manage the day-to-day AP and AR functions for our Dallas–Fort Worth operation.

This is a hands-on accounting position for someone who enjoys keeping things organized, following transactions through from beginning to end, and communicating with both customers and vendors to resolve issues.

You will be responsible for ensuring vendor bills are entered and paid accurately, customer payments are properly applied, past-due accounts are followed up on, and our accounting records remain current and accurate.

We use  Zoho Books and Zoho CRM , so experience with Zoho is a plus, but we are happy to consider candidates with experience in QuickBooks or similar accounting systems who are comfortable learning new software.

Key Responsibilities

Accounts Receivable

• Monitor customer accounts and outstanding receivables
• Apply customer payments accurately to invoices
• Research unidentified or incorrectly applied payments
• Contact customers regarding past-due balances
• Send invoices, statements, payment reminders, and account documentation
• Obtain and review customer remittance information
• Resolve billing and payment discrepancies
• Maintain accurate customer billing and collections notes
• Work with sales and operations to resolve customer account issues
• Help maintain customer credit and payment information
• Monitor aging reports and escalate collection issues when appropriate

Accounts Payable

• Receive, review, and enter vendor bills
• Verify invoices against supporting documentation
• Code expenses to the appropriate accounts
• Prepare vendor payments for approval
• Maintain accurate vendor records
• Research vendor statements and outstanding balances
• Resolve invoice, payment, and credit discrepancies
• Track vendor credits and refunds
• Maintain W-9s and other vendor documentation
• Respond to vendor payment inquiries
• Assist with AP reconciliation and month-end activities

Accounting & Administrative Support

• Reconcile customer and vendor accounts
• Assist with bank and credit card transaction matching
• Maintain organized electronic accounting records
• Identify discrepancies and follow through until they are resolved
• Assist management and our accountant with reports and documentation
• Help improve AP and AR procedures as the company continues to grow

What We're Looking For

• Previous experience with accounts payable, accounts receivable, bookkeeping, or a similar accounting role
• Strong attention to detail and accuracy
• Comfortable working independently and taking ownership of assigned responsibilities
• Strong organizational and follow-up skills
• Professional written and verbal communication skills
• Comfortable contacting customers regarding outstanding balances
• Ability to research discrepancies rather than simply passing them along
• Comfortable learning and using accounting and business software
• Working knowledge of Excel or spreadsheets
• Ability to handle confidential financial information appropriately

Preferred Qualifications

• 2+ years of AP, AR, bookkeeping, or accounting support experience
• Experience managing both AP and AR
• Experience with Zoho Books, Zoho CRM, QuickBooks, or similar accounting software
• Experience with bank reconciliations and payment application
• Experience working with a small or mid-sized business
• Experience in distribution, restaurant supply, route sales, service, or a similar industry is helpful but not required

The Person Who Will Do Well Here

We're looking for someone who doesn't just enter transactions and move on. The right person notices when something doesn't look right and takes the initiative to figure out why.

You should be comfortable saying, “This payment doesn't match these invoices, so I'm going to research it,” or “This vendor statement doesn't agree with our records, so I'm going to find out what happened.”

Organization, accuracy, communication, and follow-through are especially important in this role.

About SuperSource

SuperSource provides products, equipment, and service to commercial foodservice customers. Our Dallas–Fort Worth operation works closely with restaurants and other businesses throughout the area.

We are looking for someone who wants to become an important part of our local team and take ownership of keeping our customer and vendor accounts accurate and organized.