Administrative Assistant/Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant/Receptionist to support daily front office operations in Tampa, Florida. This Contract position is ideal for someone who communicates confidently, creates a welcoming first impression, and keeps administrative tasks organized in a well-structured office setting. The role offers an immediate opportunity to contribute through reception support, clerical coordination, and accurate handling of day-to-day office activities. Responsibilities: • Manage the front desk by answering incoming calls, directing inquiries to the appropriate team members, and ensuring messages are handled promptly. • Welcome clients, visitors, and vendors in a courteous manner and provide assistance that reflects a high standard of customer service. • Complete administrative support tasks such as data entry, document preparation, and general office coordination to keep operations running smoothly. • Enter timekeeping or billing-related information into office software with a strong focus on accuracy and timeliness. • Prepare shipping documentation, create delivery requests, and coordinate outgoing packages or messenger services as needed. • Organize regular office mailings, including certified correspondence, and help track materials sent from the office. • Provide support on additional clerical or administrative projects assigned by leadership or office staff.• At least 2 years of experience in an Administrative Assistant, Receptionist, or similar office support role. • Strong verbal communication skills with the ability to interact effectively with clients, guests, and internal staff. • Proficiency in Microsoft Outlook and Microsoft Word for day-to-day administrative work. • Comfortable handling inbound calls, routing communications, and managing front desk responsibilities in a busy office environment. • Accurate data entry skills and attention to detail when working with billing or administrative records. • Previous experience in a law firm or other services environment requiring strong attention to detail is preferred. • Familiarity with Aderant Total Office is an advantage.